---
title: Top Common Articles for Admins in Work Order & Asset Management
description: Learn about top common articles for admins in work order & asset management in eSPACE.
---

[Skip to content](https://support.espace.cool/espace-knowledge-base/top-common-articles-for-admins-in-work-order-asset-management#main-content)

English

Show submenu for translations

[![66f7bec9bf5a8d3c374018fc](https://support.espace.cool/hs-fs/hubfs/AI%20Email%20Template%20Import/Images/66f7bec9bf5a8d3c374018fc.png?width=953&height=300&name=66f7bec9bf5a8d3c374018fc.png)](https://www.smartchurchsolutions.com/)

- [Knowledge Base](https://support.espace.cool/espace-knowledge-base)
- [Product Feedback](https://u03m6.share.hsforms.com/2EgdDdILgTLGc3McfPhw1uw)

Open main navigation

Close main navigation

- [Knowledge Base](https://support.espace.cool/espace-knowledge-base)
- [Product Feedback](https://u03m6.share.hsforms.com/2EgdDdILgTLGc3McfPhw1uw)
- English
  
  Show submenu for translations

 eSPACE Support Center: How can we help you?

- There are no suggestions because the search field is empty.

1. [eSPACE Knowledge Base](https://support.espace.cool/espace-knowledge-base?hsLang=en)
2. [Work Order & Asset Management](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en)
3. [Overview Articles](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#overview-articles)

# Top Common Articles for Admins in Work Order & Asset Management

## What are the top articles for admins to learn the work order module

#### **Personal Account Settings**

- **[User Profile Settings | Edit Name, Email, Event & Calendar Default Settings](https://support.espace.cool/espace-knowledge-base/user-profile-settings-edit-name-email-event-calendar-default-settings?hsLang=en)**
- **[Understanding Your Sidebar Options | Work Order & Asset Management](https://support.espace.cool/espace-knowledge-base/understanding-your-sidebar-options-work-order-asset-management?hsLang=en)**
- [**Dashboard | Grids for Admins & How to Manage Work Orders**](https://support.espace.cool/espace-knowledge-base/dashboard-grids-for-admins-how-to-manage-work-orders?hsLang=en)
- [**Notification Preferences in Work Order & Asset Management**](https://support.espace.cool/espace-knowledge-base/wo-notifications-managing-preferences-in-work-order-asset-management?hsLang=en)

 

#### **Creating & Viewing & Searching for Work Orders**

- **[Creating & Submitting a Work Order](https://support.espace.cool/espace-knowledge-base/creating-submitting-a-work-order?hsLang=en)**
- **[Who Can Edit a Work Order & Tracking Changes to a Work Order](https://support.espace.cool/espace-knowledge-base/who-can-edit-a-work-order-tracking-changes-to-a-work-order?hsLang=en)**
- **[View Work Orders on the Calendar](https://support.espace.cool/espace-knowledge-base/view-work-orders-on-the-calendar?hsLang=en)**
- **[Finding a Certain Work Order Regardless of Status or Assignment | All Work Orders View](https://support.espace.cool/espace-knowledge-base/finding-a-certain-work-order-regardless-of-status-or-assignment-all-work-orders-view?hsLang=en)**

 

#### **Approving or Routing Work Orders**

- **[Assigning/Approving a Work Order to a User, Department, or External Vendor](https://support.espace.cool/espace-knowledge-base/assigning/approving-a-work-order-to-a-user-department-or-external-vendor?hsLang=en)**
- **[Creating Routing Rules to Auto Assigned a Work Order](https://support.espace.cool/espace-knowledge-base/creating-routing-rules-to-auto-assigned-a-work-order?hsLang=en)**
- **[Internal Users Receiving & Completing a Work Order](https://support.espace.cool/espace-knowledge-base/internal-users-receiving-completing-a-work-order?hsLang=en)**

 

#### **Creating & Managing Preventative Maintenance**

- **[Understanding the Difference between a Work Order Request and Maintenance \[PM\]](https://support.espace.cool/espace-knowledge-base/understanding-the-difference-between-a-work-order-request-and-maintenance-pm?hsLang=en)**
- **[Preventative Maintenance \[PM\]| Adding & Managing (Admins and/or Sub-Admins)](https://support.espace.cool/espace-knowledge-base/preventative-maintenance-pm-adding-managing-admins-and/or-sub-admins?hsLang=en)**
- **[Preventative Maintenance \[PM\] | Choosing Frequency for Ongoing Generated Work Orders (Admins & Subs)](https://support.espace.cool/espace-knowledge-base/preventative-maintenance-pm-choosing-frequency-for-ongoing-generated-work-orders-admins-subs?hsLang=en)**
- **[Preventative Maintenance \[PM\] | Generate a Work Order X Days Before the Completion Date](https://support.espace.cool/espace-knowledge-base/preventative-maintenance-pm-generate-a-work-order-x-days-before-the-completion-date?hsLang=en)**
- **[Preventative Maintenance \[PM\] | Convert a Work Order to PM (Admins & Subs)](https://support.espace.cool/espace-knowledge-base/preventative-maintenance-pm-convert-a-work-order-to-pm-admins-subs?hsLang=en)**

 

#### **Equipment & Inventory**

- **[Equipment | Adding and Managing](https://support.espace.cool/espace-knowledge-base/equipment-adding-and-managing?hsLang=en)**
- **[Equipment | Adding to a Work Order (Admins & Subs)](https://support.espace.cool/espace-knowledge-base/equipment-adding-to-a-work-order-admins-subs?hsLang=en)**
- **[Inventory Items | Adding, Editing, Viewing Current & Setting Up Notifications](https://support.espace.cool/espace-knowledge-base/inventory-items-adding-editing-viewing-current-setting-up-notifications?hsLang=en)**
- **[Inventory | Adding Inventory Costs within a Work Order](https://support.espace.cool/espace-knowledge-base/inventory-adding-inventory-costs-within-a-work-order?hsLang=en)**

 

#### **Basic Settings**

- **[Locations | Parsing Out User Permissions, Equipment, Service Categories & More](https://support.espace.cool/espace-knowledge-base/locations-parsing-out-user-permissions-equipment-service-categories-more?hsLang=en)**
- **[Creating & Defining Priorities Levels for Work Orders](https://support.espace.cool/espace-knowledge-base/creating-defining-priorities-levels-for-work-orders?hsLang=en)**
- **[Service Categories in Work Order & Asset Management](https://support.espace.cool/espace-knowledge-base/service-categories-in-work-order-asset-management?hsLang=en)**
- **[Departments in Work Order & Asset Management](https://support.espace.cool/espace-knowledge-base/departments-in-work-order-asset-management?hsLang=en)**
- **[Adding Users, Sub-admins, Admins & Portal Users and Understanding Permissions Levels](https://support.espace.cool/espace-knowledge-base/adding-users-sub-admins-admins-portal-users-and-understanding-permissions-levels?hsLang=en)**
- **[Adding and Ordering Spaces in Work Order & Asset Management](https://support.espace.cool/espace-knowledge-base/adding-and-ordering-spaces-in-work-order-asset-management?hsLang=en)**
- **[Equipment | Adding and Managing](https://support.espace.cool/espace-knowledge-base/equipment-adding-and-managing?hsLang=en)**
  
   
  
    - **[Equipment | Add Custom User-Defined Fields to Equipment Pages](https://support.espace.cool/espace-knowledge-base/equipment-add-custom-user-defined-fields-to-equipment-pages?hsLang=en)**

- **[Viewing, Adding & Communicating with External Vendors](https://support.espace.cool/espace-knowledge-base/viewing-adding-communicating-with-external-vendors?hsLang=en)**

 

#### **Advanced Settings**

- **[Part 1 | Modifying Work Order Request Template | Display Feature](https://support.espace.cool/espace-knowledge-base/part-1-modifying-work-order-request-template-display-features?hsLang=en)**
- **[Part 2 | Modifying Work Order Request Template | Work Order Creation](https://support.espace.cool/espace-knowledge-base/part-2-modifying-work-order-request-template-work-order-creation?hsLang=en)**
- **[Part 3 | Modifying Work Order Request Template | Work Order Workflow](https://support.espace.cool/espace-knowledge-base/part-3-modifying-work-order-request-template-work-order-workflow?hsLang=en)**
- [**Public Work Order Request: Form Setup | Allow Non-eSPACE Users to Request Work Orders**](https://support.espace.cool/espace-knowledge-base/public-work-order-request-form-setup-allow-non-espace-users-to-request-work-orders?hsLang=en)
- **[Public Work Order Request: Email Setup | Allow Non-eSPACE Users to Request Work Orders](https://support.espace.cool/espace-knowledge-base/public-work-order-request-email-setup-allow-non-espace-users-to-request-work-orders?hsLang=en)**
- **[Public Work Order Request: Text-to-Work Order](https://support.espace.cool/espace-knowledge-base/public-work-order-request-text-to-work-order?hsLang=en)**
- **[Form Builder | Creating and Assigning Forms for WO Submitters to Fill Out](https://support.espace.cool/espace-knowledge-base/form-builder-creating-and-assigning-forms-for-wo-submitters-to-fill-out?hsLang=en)**
- **[Document Library | Add Owner's Manuals, Evacuation Plans & More to eSPACE](https://support.espace.cool/espace-knowledge-base/document-library-add-owners-manuals-evacuation-plans-more-to-espace?hsLang=en)**
- **[Enable and Subscribe to Inventory & Work Order Alerts (Admins/Sub-Admins)](https://support.espace.cool/espace-knowledge-base/enable-and-subscribe-to-inventory-work-order-alerts-admins/sub-admins?hsLang=en)**
- **[Space Properties | Track & Manage Space Attributes to Make Upkeep Easier](https://support.espace.cool/espace-knowledge-base/space-properties-track-manage-space-attributes-to-make-upkeep-easier?hsLang=en)**
- **[Task Library | Managing Tasks in Your Account & Work Orders](https://support.espace.cool/espace-knowledge-base/task-library-managing-tasks-in-your-account-work-orders?hsLang=en)**

 

#### **Others**

- **[Locked Account | User Locked Out for Too Many Attempts to Login](https://support.espace.cool/espace-knowledge-base/locked-account-user-locked-out-for-too-many-attempts-to-login?hsLang=en)**

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-25-2026-03-09-11-4430-PM.png?width=670&height=185&name=undefined-Feb-25-2026-03-09-11-4430-PM.png)

- [Event Scheduler](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#main-content)

    - [Calendar of Events](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#calendar-of-events)
    - [Items](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#items)
    - [Event Creation](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#event-creation)
    - [Basic Settings](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#basic-settings)
    - [Advanced Settings](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#advanced-settings)
    - [Other Integrations: SSO, Google, Outlook, APIv2](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#other-integrations-sso-google-outlook-apiv2)
    - [Billing & Invoicing](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#billing-invoicing)
    - [Event Notifications](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#event-notifications)
    - [Event Approval Process](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#event-approval-process)
    - [General Features for All Users](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#general-features-for-all-users)
    - [eSPACE Events to ChMS Integrations](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#espace-events-to-chms-integrations)
    - [Report Options](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#report-options)
    - [Overview Articles](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#overview-articles)
    - [Mobile App (Android & iPhone)](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#mobile-app-android-iphone)
    - [Bundled Customers](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#bundled-customers)
- [Work Order & Asset Management](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#main-content)

    - [Creating Work Orders](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#creating-work-orders)
    - [Vehicle Pro](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#vehicle-pro)
    - [Asset Pro](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#asset-pro)
    - [Basic Settings](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#basic-settings)
    - [Advanced Settings](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#advanced-settings)
    - [Preventative Maintenance \[PM\]](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#preventative-maintenance-pm)
    - [General Features for All Users](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#general-features-for-all-users)
    - [Analytics & Reports](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#analytics-reports)
    - [Dashboards Views for Different User Levels](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#dashboards-views-for-different-user-levels)
    - [Mobile App (Android & iPhone)](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#mobile-app-android-iphone)
    - [Reviewing, Assigning & Approving Work Orders](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#reviewing-assigning-approving-work-orders)
    - [Overview Articles](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#overview-articles)
    - [Work Order & Event Scheduler Integration](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#work-order-event-scheduler-integration)
- [Integrations](https://support.espace.cool/espace-knowledge-base/integrations?hsLang=en#main-content)

    - [HVAC](https://support.espace.cool/espace-knowledge-base/integrations?hsLang=en#hvac)
    - [Doors](https://support.espace.cool/espace-knowledge-base/integrations?hsLang=en#doors)
    - [Digital Signage](https://support.espace.cool/espace-knowledge-base/integrations?hsLang=en#digital-signage)
    - [ChMS to eSPACE for Integration Scheduling](https://support.espace.cool/espace-knowledge-base/integrations?hsLang=en#chms-to-espace-for-integration-scheduling)
- [Floor Plan](https://support.espace.cool/espace-knowledge-base/floor-plan?hsLang=en)
- [General](https://support.espace.cool/espace-knowledge-base/general?hsLang=en)
- [All Users](https://support.espace.cool/espace-knowledge-base/all-users?hsLang=en#main-content)

    - [General Usage](https://support.espace.cool/espace-knowledge-base/all-users?hsLang=en#general-usage)
- [Life Cycle Calculator](https://support.espace.cool/espace-knowledge-base/life-cycle-calculator?hsLang=en)
- [Operational Cost Tracker](https://support.espace.cool/espace-knowledge-base/operational-cost-tracker?hsLang=en)

- [File a Support Ticket](https://support.espace.cool/tickets-view/new)

[![66f7bec9bf5a8d3c374018fc](https://support.espace.cool/hs-fs/hubfs/AI%20Email%20Template%20Import/Images/66f7bec9bf5a8d3c374018fc.png?width=500&height=158&name=66f7bec9bf5a8d3c374018fc.png "66f7bec9bf5a8d3c374018fc")](https://www.smartchurchsolutions.com/)

Copyright © 2026, Smart Church Solutions