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Public Calendar Feature | Creating Multiple Calendars Based on Event Categories

How to create a public calendar that is filtered down to specific event categories

Instead of having one public calendar to post on your website you can create multiple public calendars and filter events on each one by locations (campuses) and/or event categories.

  • Read this Knowledge Base article to learn more about the Public Calendar feature: Public Calendar Feature: Embed Your eSPACE Calendar on your Website

 

Step 1: Create Public Calendars

  • Go to the left navigation bar > Settings > Advanced > Public Calendars

  • Once there, you can see your original Default Public Calendar

    • The default calendar can not be deleted, but you can choose not to use it.


  • You will also see a button on the top right for adding a Public Calendar:

 

Step 2: Choose Filters and Settings

  • Once clicked, a new page appears that is auto-populated with settings from your Default Calendar

From here you can change the following:

  1. Calendar Name
  2. Filter by Category
  3. Filter by Location
  4. Title Bar Label
  5. Add or Remove Forms
    • External Event Request forms only appear here when made available for Public Calendars within each form
      • Learn more with this Knowledge Base article: External Event Request Forms: Allow Non-eSPACE People to Request an Event

Additionally, you can modify these items:

  1. Main Background Color
  2. Title Background Color
  3. Title Bar Font Color
  4. Default Event Background Color
  5. Default Event Font Color
  6. Font Family (Type)
  7. Font Size
  8. Add or Remove Event Category Colors

Lastly, you can change the following items on your Public Calendar:

  1. Allow Calendar Filtering
  2. Show Daily Calendar
  3. Show Monthly Calendar
  4. Show Agenda
  5. Select Default Calendar (the one that appears when opened)
  6. Prefix Location Code to Event Name 
  7. Show Full Location Name
  8. Show Subscribe to Calendar Button
  9. Show Event Details
  10. Show Contact Details in the Details Pop-up
  11. Show Schedule Name in Lieu of Event Name
  12. Show Canceled Event Occurrence on Public Calendar
  13. Show Spaces on Public Calendar and Details Pop-up
  14. Hide Configuration Notes on Public Calendar

  • Once you click Save at the bottom right you will see your new Public Calendar in addition to your Default Public Calendar!

Step 3: Give the Embed Code to Your Website Manager

  • You will also notice the following buttons underneath each Public Calendar:

  • Above your Public Calendar list is a label explaining how these buttons function:

  • You will use these buttons to access the URL link or Embed Code to provide to your IT team or website manager so they use it to put your public calendar on your website.

 

When to Update the Embed Code

  • The embed code MUST be copied and replaced on the host site anytime an update is made to service categories OR locations in your account.