---
title: Inventory Items | Notes & Adjustments
description: Learn how to manage inventory item notes and adjustments in eSPACE, including adding item notes, tracking inventory changes, and reviewing adjustment history for accurate inventory control.
---

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# Inventory Items | Notes & Adjustments

## How to add notes to inventory items, adjust inventory, and see inventory adjustment records

- Related articles 
    - **[Inventory Items | Adding, Editing, Viewing Current & Setting Up Notifications](https://support.espace.cool/espace-knowledge-base/inventory-items-adding-editing-viewing-current-setting-up-notifications?hsLang=en)**
    - **[Asset Pro | Inventory Request Form & Request Reports](https://support.espace.cool/espace-knowledge-base/asset-pro-inventory-request-form-request-reports?hsLang=en)**

 

#### **Inventory Note**

- Admins and sub-admins who can manage inventory can go to Settings\>Advanced\>Inventory Items and click **Edit** to the right of an item

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-05-38-36-1395-PM.png?width=670&height=302&name=undefined-Feb-26-2026-05-38-36-1395-PM.png)

 

- Once there, they can scroll to the bottom where they can make a persistent note pertaining to that Inventory Item and click **Save** afterwards (this note will appear whenever you view it)

![](https://support.espace.cool/hs-fs/hubfs/image-png-Feb-26-2026-05-40-19-4257-PM.png?width=662&height=367&name=image-png-Feb-26-2026-05-40-19-4257-PM.png)

 

- They can also click on **History** to expand and reveal the change and any others that have been made:

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-05-40-32-6605-PM.png?width=670&height=302&name=undefined-Feb-26-2026-05-40-32-6605-PM.png)

#### **Inventory Adjustment**

- Admins and sub-admins who can manage inventory can go to Settings \> Advanced \> Current Inventory. There they will see three ways to adjust inventory.
- **1.** The first option is to click "Edit" to the right of an Item.   
  ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-05-40-39-1925-PM.png?width=670&height=191&name=undefined-Feb-26-2026-05-40-39-1925-PM.png)
  
    - **2.** The second option is to click "Inventory Adjustment" at the top right of the inventory page.
    
  ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-05-40-43-7087-PM.png?width=670&height=151&name=undefined-Feb-26-2026-05-40-43-7087-PM.png)
- Once there, scroll to the bottom where they can make a transactional note pertaining to that Inventory Item and click **Save** afterwards:  
  ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-05-40-48-4365-PM.png?width=670&height=371&name=undefined-Feb-26-2026-05-40-48-4365-PM.png)

 

- **3.** The third option is to choose "Import Inventory Adjustments" which will allow them to upload an Excel file and map those fields to make adjustments to multiple inventory items at once.  ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-05-41-31-7792-PM.png?width=670&height=182&name=undefined-Feb-26-2026-05-41-31-7792-PM.png)

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-05-41-37-2316-PM.png?width=670&height=302&name=undefined-Feb-26-2026-05-41-37-2316-PM.png)

 

#### **Viewing Inventory Adjustment History**

- When they return to Settings \> Advanced\>  Inventory Items and click Edit to the right of that Item, you can click on **History** to reveal the (1) Inventory Adjustment and (2) Note you made:

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-05-41-46-3498-PM.png?width=670&height=279&name=undefined-Feb-26-2026-05-41-46-3498-PM.png)

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