---
title: Export Your eSPACE Events to Google, Outlook or Apple!
description: How to connect eSPACE to my Google calendar. Syncing eSPACE events to Google, Outlook, and Apple. Google, Outlook, and Apple allow outside calendars to be synced by an .ics file (called iCal in the Apple world). We have created an ics feed in eSPACE so that all your approved events can be added to that ics feed. Customers can then take that ics feed from eSPACE and add it to their Google, Outlook, and/or Apple account so that Google, Outlook, and/or Apple can reach out to your eSPACE account and sync over those events.
---

[Skip to content](https://support.espace.cool/espace-knowledge-base/export-your-espace-events-to-google-outlook-or-apple#main-content)

English

Show submenu for translations

[![66f7bec9bf5a8d3c374018fc](https://support.espace.cool/hs-fs/hubfs/AI%20Email%20Template%20Import/Images/66f7bec9bf5a8d3c374018fc.png?width=953&height=300&name=66f7bec9bf5a8d3c374018fc.png)](https://www.smartchurchsolutions.com/)

- [Knowledge Base](https://support.espace.cool/espace-knowledge-base)
- [Product Feedback](https://u03m6.share.hsforms.com/2EgdDdILgTLGc3McfPhw1uw)

Open main navigation

Close main navigation

- [Knowledge Base](https://support.espace.cool/espace-knowledge-base)
- [Product Feedback](https://u03m6.share.hsforms.com/2EgdDdILgTLGc3McfPhw1uw)
- English
  
  Show submenu for translations

 eSPACE Support Center: How can we help you?

- There are no suggestions because the search field is empty.

1. [eSPACE Knowledge Base](https://support.espace.cool/espace-knowledge-base?hsLang=en)
2. [Event Scheduler](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en)
3. [Calendar of Events](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#calendar-of-events)

# Export Your eSPACE Events to Google, Outlook or Apple!

## How to create an ICS feed to give to Google, Outlook, or Apple allow to sync eSPACE events to your personal calendar

Google, Outlook, and Apple allow outside calendars to be synced by an .ics feed/URL (called iCal in the Apple world) so we have created a way for your eSPACE events to export in an .ics feed/URL so you can view eSPACE events on those calendars! Since Google, Outlook, and Apple only sync over basic event details, you won't see all event details such as set up notes on the events on your Google, Outlook, or Apple Calendar. 

### **What's Included & Options in the ICS Feed**

- **Hide the Event Details URL:** This only controls the link to the event's details page in eSPACE. The event's Public Link/URL field is never included in the feed, with this setting on or off.
- **Description:** the event's description in the feed comes from **Public Notes**, sent as plain text. Formatting and hyperlinks are removed, but the words stay (for example, "Register Now" comes through without its link).
- **Tip:** to include a link, type the full web address in Public Notes (for example, "Register: https://…"). A typed web address comes through the feed.
- **Calendar Labels:** You can exclude these from being associated with an event.

- **Date Range:** When exporting events, you will see up to approximately 3 years worth of event data at a time!
- **Event Vs Schedule Name:** Keep in mind that only the *event name* is added in the .ics feed/URL, so the "schedule name and overridden occurrence" name is not included.
- **When Syncing Happens:** We have no control *when* Google, Outlook, or Apple syncs. The feed could be delayed by as much as 8 hours.

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-39-2380-PM.png?width=670&height=503&name=undefined-Feb-17-2026-08-38-39-2380-PM.png)

 

#### **Sharing with Others**

If you have the ability to add the ics feed/URL to a shared Outlook calendar, then you can add the ics feed/URL to that calendar. Otherwise, each user will need to create a URL in their own eSPACE account and add that to their Outlook calendar. By doing this, they will have the freedom to use the filters that they want in order to customize the events in the ics feed/URL.

- You will have multiple filter options to choose from before copying the URL and pasting it into your Google, Outlook, or Apple Calendar. The .ical (URL) will change based on the settings/filters you select on the page.
- If you have only ONE location, please do NOT select a "Location" or "Public Location" before copying the URL. These are filter options that are only needed if your account has more than one location that you need to filter by.
- ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-32-2623-PM.png?width=670&height=94&name=undefined-Feb-17-2026-08-38-32-2623-PM.png)

 

#### **Verifying the Events in the .ics**

To verify that eSPACE is putting the correct events in the .ical (URL) for Google, Outlook, or Apple to sync (based on the filters/settings you chose), click on the "Download ics feed/URL" option so that it downloads to your computer and then open it in a text editor tool on your computer in order to view the events. 

 

#### ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-40-6406-PM.png?width=670&height=501&name=undefined-Feb-17-2026-08-38-40-6406-PM.png)

- **[Click here to read about the Google Calendar API Integration](https://support.smartchurchsolutions.com/hc/en-us/articles/4404776091035-Google-Calendar-API-Integration)**

 

#### **Setting Up Your Events to Export**

- First, go to the left side bar of your dashboard and click on *Events \> Event Actions \> Export Events*.

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-32-0549-PM.png?width=242&height=247&name=undefined-Feb-17-2026-08-38-32-0549-PM.png)

- Next, a new window will open where you choose how you want to filter the events based on the fields provided.

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-33-7625-PM.png?width=670&height=484&name=undefined-Feb-17-2026-08-38-33-7625-PM.png)

### **You can filter by:**

- Public/Private Events

- - Private events are ones that can only be seen on the internal calendar views in the left side menu bar, while public ones are ones that you can see on the Public Calendar: [Public Calendar Feature | Embed/Put Your eSPACE Calendar on your Website](https://support.smartchurchsolutions.com/hc/en-us/articles/360037471191-Public-Calendar-Feature-Embed-Put-Your-eSPACE-Calendar-on-your-Website)

 

- Location  
    - Locations | Adding, Editing, Parsing Out Permissions, Assigning Items
    - **One Location accounts should NOT** select a "Location" or "Public Location" before copying the URL. These are filter options that are only needed if your account has more than one location that you need to filter by.

- Event Categories

- - Event Categories | Adding Ministries & Departments to Events

<https://support.smartchurchsolutions.com/hc/en-us/articles/360037470971-Event-Categories-Adding-Ministries-Departments-to-Events>

- Approval Area(s) 
    - Approval Areas | Parsing Out Items for Sub-admin Approval

### **Syncing Events to Google**

- 1\. Once you have all your parameters set, select the "Copy URL" button.
- If you have only one location, please do *NOT* select a "Location" or "Public Location" before copying the URL. These are filter options that are only needed if your account has more than one location that you need to filter by.

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-38-3394-PM.png?width=670&height=114&name=undefined-Feb-17-2026-08-38-38-3394-PM.png)

- 2\. Then, go to your Google Calendar, and click the arrow on “Other Calendars”, then “Add by URL”

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-36-0690-PM.png?width=480&height=309&name=undefined-Feb-17-2026-08-38-36-0690-PM.png)

- 3\. Paste the URL into the box, and choose if you want to make it publicly accessible.
- 4\. Click “Add Calendar” button.

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-38-1209-PM.png?width=517&height=193&name=undefined-Feb-17-2026-08-38-38-1209-PM.png)

- 5\. Calendar will then show up in Google
- 6\. The calendar will update periodically through the day with any new events added in eSPACE.  
    - Example of an onsite/on campus event with an Event Description:

              ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-34-2762-PM.png?width=649&height=431&name=undefined-Feb-17-2026-08-38-34-2762-PM.png)    

- - Example of a virtual event:

          ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-37-3675-PM.png?width=669&height=440&name=undefined-Feb-17-2026-08-38-37-3675-PM.png)

- - Clicking on the link allows the person to see this.

          ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-37-6362-PM.png?width=670&height=315&name=undefined-Feb-17-2026-08-38-37-6362-PM.png)

### **Syncing Events to Outlook**

- 1\. Perform the following steps in your Outlook 365/online account in order to ensure that Outlook syncs your eSPACE events. The steps may vary depending on the version of Outlook you are on.
- If you have only one location, please do *NOT* select a "Location" or "Public Location" before copying the URL. These are filter options that are only needed if your account has more than one location that you need to filter by.
- 2\. Copy the URL as described in step 2 above.
- 3\. To insert a web-calendar in your personal Outlook you need to right click “Other Calendars”, then choose “From Internet…”

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-35-8138-PM.png?width=472&height=429&name=undefined-Feb-17-2026-08-38-35-8138-PM.png)

- 4\. Paste the URL of your calendar and click OK

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-32-5312-PM.png?width=382&height=136&name=undefined-Feb-17-2026-08-38-32-5312-PM.png)

- 5\. It will then contact the web server and bring in the calendar and ask if you want to subscribe:

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-36-2983-PM.png?width=382&height=213&name=undefined-Feb-17-2026-08-38-36-2983-PM.png)

- 6\. Choose “Yes”

It will then bring in the approved events from your organization's eSPACE account to your personal Outlook calendar (based on the filters you set before copying the URL from your eSPACE account).

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-32-7588-PM.png?width=670&height=365&name=undefined-Feb-17-2026-08-38-32-7588-PM.png)

- You will now see it under the Calendar list on the left. You can right click and choose “rename” to give it any name you like. You can check/un-check at any time to show/hide the calendar.
- To delete the calendar, just right click and “Delete Calendar”

The calendar will update periodically through the day with any new events added in eSPACE.

- There is an Event Details link included for every exported event.  So now, when you look at an event in your calendar, you will see the following:

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-33-0236-PM.png?width=633&height=290&name=undefined-Feb-17-2026-08-38-33-0236-PM.png)

When you click on this, you will see the full details of the event including:

- Setup Information
- Forms & Answers
- Document Links

### **Syncing Events to Apple**

- 1\. In Apple Calendar on a Mac, you can use the “New Calendar Subscription…” option under the File menu as shown below. If you have your calendar syncing with your iCloud account, subscriptions set up on your Mac should also sync to your iPhone.
- If you have only one location, please do *NOT* select a "Location" or "Public Location" before copying the URL. These are filter options that are only needed if your account has more than one location that you need to filter by.

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-38-5819-PM.png?width=670&height=381&name=undefined-Feb-17-2026-08-38-38-5819-PM.png)

Example![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-37-0578-PM.png?width=670&height=307&name=undefined-Feb-17-2026-08-38-37-0578-PM.png)

 

IMPORTANT NOTE: We sync with Google; however, we have no control *when* they sync. The feed could be delayed by as much as 8 hours. Outlook and Apple are also in charge of when the sync happens.

[![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-17-2026-08-38-36-5256-PM.png?width=670&height=185&name=undefined-Feb-17-2026-08-38-36-5256-PM.png)](https://www.smartchurchsolutions.com/learn-more/)

- [Event Scheduler](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#main-content)

    - [Calendar of Events](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#calendar-of-events)
    - [Items](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#items)
    - [Event Creation](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#event-creation)
    - [Basic Settings](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#basic-settings)
    - [Advanced Settings](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#advanced-settings)
    - [Other Integrations: SSO, Google, Outlook, APIv2](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#other-integrations-sso-google-outlook-apiv2)
    - [Billing & Invoicing](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#billing-invoicing)
    - [Event Notifications](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#event-notifications)
    - [Event Approval Process](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#event-approval-process)
    - [General Features for All Users](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#general-features-for-all-users)
    - [eSPACE Events to ChMS Integrations](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#espace-events-to-chms-integrations)
    - [Report Options](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#report-options)
    - [Overview Articles](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#overview-articles)
    - [Mobile App (Android & iPhone)](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#mobile-app-android-iphone)
    - [Bundled Customers](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#bundled-customers)
- [Work Order & Asset Management](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#main-content)

    - [Creating Work Orders](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#creating-work-orders)
    - [Vehicle Pro](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#vehicle-pro)
    - [Asset Pro](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#asset-pro)
    - [Basic Settings](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#basic-settings)
    - [Advanced Settings](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#advanced-settings)
    - [Preventative Maintenance \[PM\]](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#preventative-maintenance-pm)
    - [General Features for All Users](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#general-features-for-all-users)
    - [Analytics & Reports](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#analytics-reports)
    - [Dashboards Views for Different User Levels](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#dashboards-views-for-different-user-levels)
    - [Mobile App (Android & iPhone)](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#mobile-app-android-iphone)
    - [Reviewing, Assigning & Approving Work Orders](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#reviewing-assigning-approving-work-orders)
    - [Overview Articles](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#overview-articles)
    - [Work Order & Event Scheduler Integration](https://support.espace.cool/espace-knowledge-base/work-order-asset-management?hsLang=en#work-order-event-scheduler-integration)
- [Integrations](https://support.espace.cool/espace-knowledge-base/integrations?hsLang=en#main-content)

    - [HVAC](https://support.espace.cool/espace-knowledge-base/integrations?hsLang=en#hvac)
    - [Doors](https://support.espace.cool/espace-knowledge-base/integrations?hsLang=en#doors)
    - [Digital Signage](https://support.espace.cool/espace-knowledge-base/integrations?hsLang=en#digital-signage)
    - [ChMS to eSPACE for Integration Scheduling](https://support.espace.cool/espace-knowledge-base/integrations?hsLang=en#chms-to-espace-for-integration-scheduling)
- [Floor Plan](https://support.espace.cool/espace-knowledge-base/floor-plan?hsLang=en)
- [General](https://support.espace.cool/espace-knowledge-base/general?hsLang=en)
- [All Users](https://support.espace.cool/espace-knowledge-base/all-users?hsLang=en#main-content)

    - [General Usage](https://support.espace.cool/espace-knowledge-base/all-users?hsLang=en#general-usage)
- [Life Cycle Calculator](https://support.espace.cool/espace-knowledge-base/life-cycle-calculator?hsLang=en)
- [Operational Cost Tracker](https://support.espace.cool/espace-knowledge-base/operational-cost-tracker?hsLang=en)

- [File a Support Ticket](https://support.espace.cool/tickets-view/new)

[![66f7bec9bf5a8d3c374018fc](https://support.espace.cool/hs-fs/hubfs/AI%20Email%20Template%20Import/Images/66f7bec9bf5a8d3c374018fc.png?width=500&height=158&name=66f7bec9bf5a8d3c374018fc.png "66f7bec9bf5a8d3c374018fc")](https://www.smartchurchsolutions.com/)

Copyright © 2026, Smart Church Solutions