Event Scheduler

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  1. Registration Payments

    I would like the option to be able to enter the amount paid when manually registering someone for an event. Right now it automatically shows the full amount that is due, even though no payment might have been made yet. I want to put them in as a "placeholder" without a payment, or as scholarshipped without it automatically entering the full amount, this messes up the balance when I run the report b/c it is not exact then.

    3 votes
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    under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. During preapproval/final approval, ability to view all OTHER events happening at the same time

    ServiceU has a great feature I'd love to see in eSPACE. When an event is in the approval process, at the bottom of the screen there is a list of ALL other events that are happening on campus 2 hours before the event through 2 hours after the event. (It defaults to 2 hours, but you can also reset it to however many hours you want.) This is SO helpful when I am trying to make sure I am not approving too many back-to-back events for our custodians to handle setup for. One thing that would make it even better…

    22 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  3. Modify Page Break by event - keep with next

    On the Event Setup report, sometimes an event is half on the bottom of one page and half at the top of the next page, and sometimes data is lost in the page break.

    you can select to page break by event, however, that puts one event on each page, which seems wasteful.

    i'm suggesting that a new break type is added which would push an event to the next page when it doesn't fit on the current page.

    Thanks,

    14 votes
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    under review  ·  2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. Separate Services from the initial event reqest form

    We would like to separate initial event request/room reservation from the request for services(so that services cannot be approved without a prior event/room approval.)

    4 votes
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    under review  ·  0 comments  ·  Forms  ·  Flag idea as inappropriate…  ·  Admin →
  5. Icon / Notation for previously Approved events

    It would be helpful to have a notation or icon that shows we are approving an event that has previously been through final approval. NOT another grid. Maybe something similar to the icon that appears when there is a new conversation?

    46 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  6. Option to schedule volunteers/staff to run events

    I.e. be able to maintain a roster of people typically willing to help with events. When a new event comes up, roles are established and then all contacts are asked to agree to be scheduled to help work or serve during an event. This would be similar to Planning Center's Services module.

    3 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  7. Service Category management within Event Scheduler

    We would like to have the ability to manage which Work Order "Service Categories" are visible within the Event Scheduler. Currently the User has to select from ALL the Categories, even those that do not pertain to Events at all.

    27 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  8. Admin Email Reduction

    I would like a notification option to NOT notify me when I have submitted and/or approved an event. I am an admin and do most of that work here at our church. I do need emails when OTHER people in our organization submit things, but I don't need the emails telling me that I just did something. I already know that I am working in eSpace and that I am doing things.

    10 votes
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    under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. Admins also Sub Admin

    Some of our "Event Scheduler Admins" are also the person most responsible for a particular "approval area" and should be the person notified about approving that specific area. I would like an admin to also be able to be a "sub-admin" or the specific approver for a specific area just like sub-admins are.

    Many of our admins are only admins because we want them to have rights to the system because of their leadership role. But they are not someone who is working in the eSpace system every day. We need them to be able to get that specific notification…

    42 votes
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    planned  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  10. Report printing pain - data is lost in printing

    Sometimes there is data lost at the point between the bottom of one page, and the top of the next page. The only choices for page break on the Event Setup report is none or by event (which uses a lot of pages).

    please fix the lost data if not breaking pages.

    9 votes
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    under review  ·  2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. schedules

    Include a warning message on the event details page to notify you that a change to a single schedule will affect the entire event, It appears you are editing one schedule, but in fact campus changes and the public details in particular affect the entire event. A warning should pop up asking if you really want to do that.

    3 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  12. Would like the Event List in the app to indicate offsite events

    Currently there is no visual indicator in the Event list on the mobile app that an event is offsite. In order to tell it's offsite you need to click the Event Setup and look.

    Since the Location and Rooms will show for an event on the Event List in the app, in the absence of those can you show "offsite"
    Thanks!

    3 votes
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    under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  13. Need to edit a service on a single occurrence without changing information on all of the events in that series.

    I have an event that occurs every week on our campus. Usually all of the events are the same but there is a rare occasion that calls for a service to provide more equipment. When I fill out that services form requesting the equipment needed it changes all of the events in this reoccurring series. This causes a ton of scheduling issues and confusion on our end. What would be a great feature is to edit services and forms on a single occurrence vs changing them all. Right now I am having to delete this single occurrence and create a…

    27 votes
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    under review  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  14. Allow a sub-admin to have pre-approval or final approval rights at one location, but not at all locations.

    When a user needs to approve at one location, but only schedule at another, it gets very overwhelming and confusing to have events for both locations show up in their email notifications and dashboards. It would be great to be able to select pre-approve and final approve by location, not just to the person.

    12 votes
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    under review  ·  1 comment  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  15. Ability to run a report by a range. for example, run a report for events that are execting between X and Y number of people

    Ability to run a report by a range. for example, run a report for events that are execting between X and Y number of people. This would eliminate the need to manipulate the data once it gets to excel.

    3 votes
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    under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. space set up complete

    space set up complete button, it would be helpful if our guys could click a button after the room is set up to provide a notification to the event planner or manager that the room is ready for a event - or that we had a issue setting up a room....Thoughts?

    24 votes
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    under review  ·  1 comment  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  17. Time Cushion for Resources or Services

    Some of our Resources and Services require a time cushion between events...i.e. if the protective gym flooring is used for Event A, then there has to be a 2 hour cushion before another event can be in there to allow time to remove it. Could be useful for spaces as well...

    3 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  18. Summer/Winter mode for FACILITeSPACE setpoints

    I have about 60 thermostats that control temperature in a couple of hundred rooms. Certain rooms require different setpoints based on personal preference, age of occupants, number of occupants, etc. As we transition between seasons it becomes necessary to adjust setpoints warmer in winter and cooler in summer to keep everyone happy. Currently, this is somewhat difficult as I have to keep track of everyone's seasonal preferences and enter manually twice a year. A Summer/Winter mode in FACILITeSPACE that remembers those preferences would be great.

    6 votes
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  19. Sub-Admin Approved Events should remain on Sub- Admins Dashboard as Approved

    When a sub-admin has a form or service to approve, the event shows up on their dashboard as pending their approval. But once they approve it, it leaves their dashboard forever. It would be great if there was an approved service or event category that would remain on the sub-admins dashboard so they have easy access to pull up the service details and also to have as a reminder of the upcoming event for their department.

    13 votes
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    under review  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  20. Event Setup Report, highlight dates so it is easier to see

    The date of the event is hard to see on the report. Could the date of the event be in a higher position and more bold with a bigger font?

    6 votes
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    under review  ·  2 comments  ·  Flag idea as inappropriate…  ·  Admin →
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