Event Scheduler

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  1. Add 'TENTATIVE' as an option for Event Requests

    Options currently include 'Submit Event', 'Accept' or 'Decline'

    A 'Tentative' option that may move it to 'My Drafts' or 'Requires Admin Approval' without alerting the requestor would be incredibly useful.

    19 votes
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  2. Show Setup and Teardown Times in Calendars

    Add a "Show/Hide Setup/Teardown Times" button to calendar views (similar to Show/Hide Hover Details). It would be nice to be able to select/deselect without going into your profile.

    1 vote
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  3. Create a Calendaring Category for Recurring Days of the Month

    Create a recurring calendaring category for days of the month - like first and third Fridays or 2nd and 4th Sundays. This can be critical as groups like to meet on set days and some months have five weeks, so every other Thursday doesn't meet the need for this type of scheduling.

    Thank you!

    3 votes
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  4. Please make the DELETE button on the details tab an Admin only feature

    Deleted events are causing such headaches. People think that if they're on the details tab with the schedule they want to delete in the drop down, that they're only deleting that schedule only to discover the entire event with all schedules is gone forever. At the very least, we need to be able to recover deleted events for a period of time...

    3 votes
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  5. View Calendar when selecting rooms

    It would be so helpful if users could see the 5-10 events going on before/during/after the event they are trying to schedule when selecting the space for their event. So often people schedule events/meetings for times when we have very large gatherings happening and are disappointed with lack of parking or noise happening during their event...If the calendar populated at the bottom of ITEMS tab so they could see whats going on and where it would really help us make better room and/or time selections for them. On several occasions, Memorial Service receptions have been scheduled next door to Boy…

    18 votes
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  6. Event Setup Report - Make "Cancelled" Red or strikethrough event title if cancelled

    For recurring events we prefer to cancel, rather than delete so our facilities team is aware the event is cancelled. Could there be a way to make the "Cancelled" stand out a little more? Right now it looks very similar to the event title.

    3 votes
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  7. Add ics file to Approval Email

    I know you can download an ics file once an event has been approved but it takes time and a lot of clicks to get that done. Additionally if someone is not an authorized user they cannot do this anyway.

    A great solution would be to simple attach an ics file to the email that a requestor receives when the event is approved. That way when you get the email you can open the event, invite participants and add to your calendar immediately.

    Good for outlook or other calendar apps

    6 votes
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  8. Add image to Resource

    I think it would be helpful to add images/pictures to each resource to help the user identify differences (e.g. Large Sign-holder versus Small Sign-Holder)

    1 vote
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  9. Calendar Colors: Make background color of events the assigned category color

    With everything in eSpace being driven from categories, would be nice to have the background of the scheduled events in the calendar match the assigned category instead of a small colored box. Add a bar to the side of the event which would indicate what is approved, pending, etc.

    See eSpace public calendar as an example.

    3 votes
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  10. Conversation Participants More Visible

    When people get an email notice about a Conversation they've been added to, they can't see the list of other people who have been included in the Conversation as well, which would be helpful. You also can't see who all is included in the Conversation view. The only place to locate who is a part of the Conversation is in the list view under Participants. Could you include that participant list in the email and/or the view screen? It's helpful to know who all is seeing the communication. Thanks!

    1 vote
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  11. Quick Events

    Our users would love an option to quickly create events that always use the same items and set ups. Similar to having your own set of reports - maybe users could create their "quick events", pick the one they want to schedule and then all they have to do is put in the date and time. Currently, we add schedules, but there are definite draw backs to this. Since we can't search past events, copying a previous event works only if you know where to find one on the calendar from the past.

    6 votes
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  12. Add bi-weekly as a recurring schedule option

    Current options are daily, weekly, monthly (on x day of each month) or custom. We have a number of groups that meet every other week, which makes scheduling their recurrences a pain.

    9 votes
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  13. Public Event Request Confirmation Email

    For the Public Event Request form, the confirmation email that the submitter gets and that also goes to the managers listed in the request form does not include all the information in the email (location, rooms, etc.). After the event is submitted you can go in and generate an email to people, and that email WILL include all the information. Can the email the submitter (and the manager) receive also include this information? It's a rather useless email now because no one can tell which campus the event is at or what rooms/resources/services are requested.

    9 votes
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  14. See configurations, room descriptions and images when adding an event

    It would be helpful for users...

    • to see or filter (without a tag) space options by configurations.

    • to see the description for spaces as they're adding "items" to their reservation. For instance, you may have a new employee who is not familiar with the room names or room names have changed.

    • to view pictures of spaces rather than upload them to a document library or configuration which is not easily seen from the items tab. One conference room may look different than another.

    4 votes
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  15. Setup room configuration layout feature

    I have event creators send me hand drawn photos of the layouts they want for events, quite regularly. I can't be the only one who thinks a simple 2D modeling, layout program within the event set up tab would be useful. Think SketchUp but 2D and make it a simple rectangular room, give ability to put text in locations for easily noting entry points or features of a room, then have a simple catalog of squares, rectangles and circles to signify tables and trash bins, etc.

    38 votes
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  16. 6 votes
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  17. Ability to create settings by Campus

    We have three campuses, and one would like to use Pre-Approval, while the other two don't want to.

    3 votes
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  18. More flexibility to schedule event work orders.

    Some things need to be done the day of an event (making coffee) or after an event (tear down, event follow-up), so the ability to set day of (or 0 days before) and days after (or - days after).

    3 votes
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  19. Customizable Email Templates

    I would love the option to create/customize email templates that are sent when certain criteria is reached. At the very least, I'd like to add our church logo to emails that go to external users.

    9 votes
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  20. Un-Cancel an event

    Due to Covid we went through our calendars and cancelled many events. We would like to change our reoccurring events that were cancelled back to an active event. I know that we can go to details and Copy the event but it would be great to just un-cancel the event.

    96 votes
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