Event Scheduler

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  1. Add 'TENTATIVE' as an option for Event Requests

    Options currently include 'Submit Event', 'Accept' or 'Decline'

    A 'Tentative' option that may move it to 'My Drafts' or 'Requires Admin Approval' without alerting the requestor would be incredibly useful.

    9 votes
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  2. View Calendar when selecting rooms

    It would be so helpful if users could see the 5-10 events going on before/during/after the event they are trying to schedule when selecting the space for their event. So often people schedule events/meetings for times when we have very large gatherings happening and are disappointed with lack of parking or noise happening during their event...If the calendar populated at the bottom of ITEMS tab so they could see whats going on and where it would really help us make better room and/or time selections for them. On several occasions, Memorial Service receptions have been scheduled next door to Boy…

    10 votes
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  3. Add ics file to Approval Email

    I know you can download an ics file once an event has been approved but it takes time and a lot of clicks to get that done. Additionally if someone is not an authorized user they cannot do this anyway.

    A great solution would be to simple attach an ics file to the email that a requestor receives when the event is approved. That way when you get the email you can open the event, invite participants and add to your calendar immediately.

    Good for outlook or other calendar apps

    3 votes
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  4. Add bi-weekly as a recurring schedule option

    Current options are daily, weekly, monthly (on x day of each month) or custom. We have a number of groups that meet every other week, which makes scheduling their recurrences a pain.

    6 votes
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  5. Quick Events

    Our users would love an option to quickly create events that always use the same items and set ups. Similar to having your own set of reports - maybe users could create their "quick events", pick the one they want to schedule and then all they have to do is put in the date and time. Currently, we add schedules, but there are definite draw backs to this. Since we can't search past events, copying a previous event works only if you know where to find one on the calendar from the past.

    3 votes
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  6. See configurations, room descriptions and images when adding an event

    It would be helpful for users...

    • to see or filter (without a tag) space options by configurations.

    • to see the description for spaces as they're adding "items" to their reservation. For instance, you may have a new employee who is not familiar with the room names or room names have changed.

    • to view pictures of spaces rather than upload them to a document library or configuration which is not easily seen from the items tab. One conference room may look different than another.

    1 vote
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  7. Public Event Request Confirmation Email

    For the Public Event Request form, the confirmation email that the submitter gets and that also goes to the managers listed in the request form does not include all the information in the email (location, rooms, etc.). After the event is submitted you can go in and generate an email to people, and that email WILL include all the information. Can the email the submitter (and the manager) receive also include this information? It's a rather useless email now because no one can tell which campus the event is at or what rooms/resources/services are requested.

    3 votes
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  8. Setup room configuration layout feature

    I have event creators send me hand drawn photos of the layouts they want for events, quite regularly. I can't be the only one who thinks a simple 2D modeling, layout program within the event set up tab would be useful. Think SketchUp but 2D and make it a simple rectangular room, give ability to put text in locations for easily noting entry points or features of a room, then have a simple catalog of squares, rectangles and circles to signify tables and trash bins, etc.

    29 votes
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  9. Ability to create settings by Campus

    We have three campuses, and one would like to use Pre-Approval, while the other two don't want to.

    3 votes
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  10. More flexibility to schedule event work orders.

    Some things need to be done the day of an event (making coffee) or after an event (tear down, event follow-up), so the ability to set day of (or 0 days before) and days after (or - days after).

    3 votes
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  11. 3 votes
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  12. Un-Cancel an event

    Due to Covid we went through our calendars and cancelled many events. We would like to change our reoccurring events that were cancelled back to an active event. I know that we can go to details and Copy the event but it would be great to just un-cancel the event.

    90 votes
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    7 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →

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  13. Reservation Limit

    One of our users would like to limit the amount of times in a row that a user can reserve specific rooms. For example, they don't want people to be able to book the room more than 5 consecutive times. Is that a possible limitation to place on a space?

    Thank you so much!

    1 vote
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  14. Prohibit event submittal if OVER the max room occupancy

    Max room occupancies are set however users are still able to submit an event if their number exceeds our occupancy. There is a tiny warning however this isn't stopping anyone and I don't think users pay too much attention. If a room has a max, it should not allow a user to submit a reservation until they either change the room or adjust their attendance numbers

    14 votes
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  15. Customizable Email Templates

    I would love the option to create/customize email templates that are sent when certain criteria is reached. At the very least, I'd like to add our church logo to emails that go to external users.

    6 votes
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  16. Setup room configuration layout feature

    I have event creators send me hand drawn photos of the layouts they want for events, quite regularly. I can't be the only one who thinks a simple 2D modeling, layout program within the event set up tab would be useful. Think SketchUp but 2D and make it a simple rectangular room, give ability to put text in locations for easily noting entry points or features of a room, then have a simple catalog of squares, rectangles and circles to signify tables and trash bins, etc.

    11 votes
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  17. In the Work Order tab, add a "Create Work Order Now" button for immediate requests

    The current Work Order tab allows 1 day, 2 days, etc. out, but it doesn't load into WOMS until 12 am.

    Many events require work orders be created either more quickly, OR if you've done what I've done, you put the wrong # of days in the slot and then have to have ANOTHER day to try again.

    Please add this!

    3 votes
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  18. In the Work Order tab, add a "Create Work Order Now" button for immediate requests

    The current Work Order tab allows 1 day, 2 days, etc. out, but it doesn't load into WOMS until 12 am.

    Many events require work orders be created either more quickly, OR if you've done what I've done, you put the wrong # of days in the slot and then have to have ANOTHER day to try again.

    Please add this!

    3 votes
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  19. Include the day of the week on reports, not just the date

    Reports are only showing the date and often I have to write the day of the week in pen next to the date for visual clarity

    6 votes
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  20. Ability to transfer events in one space to a new space without loss of details

    It would be nice to have the ability to transfer events in one space to another space without having to go to each event individually. One of our main spaces has to go down for a period of time and we want to move all events that were scheduled in that space to be moved to a different space. It could be set up like the user transfer for event owners.

    25 votes
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