Event Scheduler

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  1. Setup room configuration layout feature

    I have event creators send me hand drawn photos of the layouts they want for events, quite regularly. I can't be the only one who thinks a simple 2D modeling, layout program within the event set up tab would be useful. Think SketchUp but 2D and make it a simple rectangular room, give ability to put text in locations for easily noting entry points or features of a room, then have a simple catalog of squares, rectangles and circles to signify tables and trash bins, etc.

    22 votes
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    1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  2. Reservation Limit

    One of our users would like to limit the amount of times in a row that a user can reserve specific rooms. For example, they don't want people to be able to book the room more than 5 consecutive times. Is that a possible limitation to place on a space?

    Thank you so much!

    1 vote
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  3. Un-Cancel an event

    Due to Covid we went through our calendars and cancelled many events. We would like to change our reoccurring events that were cancelled back to an active event. I know that we can go to details and Copy the event but it would be great to just un-cancel the event.

    76 votes
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    7 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  4. Customizable Email Templates

    I would love the option to create/customize email templates that are sent when certain criteria is reached. At the very least, I'd like to add our church logo to emails that go to external users.

    3 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  5. In the Work Order tab, add a "Create Work Order Now" button for immediate requests

    The current Work Order tab allows 1 day, 2 days, etc. out, but it doesn't load into WOMS until 12 am.

    Many events require work orders be created either more quickly, OR if you've done what I've done, you put the wrong # of days in the slot and then have to have ANOTHER day to try again.

    Please add this!

    3 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  6. In the Work Order tab, add a "Create Work Order Now" button for immediate requests

    The current Work Order tab allows 1 day, 2 days, etc. out, but it doesn't load into WOMS until 12 am.

    Many events require work orders be created either more quickly, OR if you've done what I've done, you put the wrong # of days in the slot and then have to have ANOTHER day to try again.

    Please add this!

    3 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  7. Prohibit event submittal if OVER the max room occupancy

    Max room occupancies are set however users are still able to submit an event if their number exceeds our occupancy. There is a tiny warning however this isn't stopping anyone and I don't think users pay too much attention. If a room has a max, it should not allow a user to submit a reservation until they either change the room or adjust their attendance numbers

    7 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  8. Setup room configuration layout feature

    I have event creators send me hand drawn photos of the layouts they want for events, quite regularly. I can't be the only one who thinks a simple 2D modeling, layout program within the event set up tab would be useful. Think SketchUp but 2D and make it a simple rectangular room, give ability to put text in locations for easily noting entry points or features of a room, then have a simple catalog of squares, rectangles and circles to signify tables and trash bins, etc.

    6 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  9. Would like to add a note to approved spaces as well as declined spaces

    Would like to add a note to approved spaces as a reminder about something in the space, much like the declined note, but optional.

    3 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  10. Edit occurrence name

    I have a multi-occurrence event that takes place every Sunday morning called "Sunday Forum." I need to be able to edit individual "Sunday Forum" occurrences to include the name of the speaker or title of the lecture that day. I.e. "Sunday Forum - Bible Challenge" and the next week "Sunday Forum - Guest Speaker" or whatever. ServiceU (the antiquated program that we are trying to transition from) can do this very easily.

    40 votes
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    under review  ·  4 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  11. Add arrows and shapes to digital signage

    In the infospace settings for an event you can override the spaces. It would be nice to be able to add an arrow or shape like this example -ROOM 111 (arrow here). The signage works great but when our outside groups look at the monitor they don't know what way the room is.

    10 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  12. Ability to transfer events in one space to a new space without loss of details

    It would be nice to have the ability to transfer events in one space to another space without having to go to each event individually. One of our main spaces has to go down for a period of time and we want to move all events that were scheduled in that space to be moved to a different space. It could be set up like the user transfer for event owners.

    16 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  13. Include the day of the week on reports, not just the date

    Reports are only showing the date and often I have to write the day of the week in pen next to the date for visual clarity

    1 vote
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  14. Ability to change the date of an event with registrants

    Because of the unknowns of COVD, we have had people register for an event but then had to cancel the event but can't do that in eSPACE nor can you change the date of the event because there are registrants attached. I would like to have the ability for administrators to change the date of an event with or without registrants so that is reflected on the website.

    10 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  15. Customize Registration Email

    Please add the ability to customize the email that is sent out to the registrants that use eSpace’s Event Registration.

    12 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  16. Tracking of time to approve events

    We would like the ability to see the amount of time it takes for an event to go from created through approvals to final approvals. We would love a way to see that on the dashboard and/or would like a report that could be pulled that would show us. We have set a goal of moving an event through the process in 7 days or less, but currently don't have an easy way to look at that except to look at each event individually.

    Ideally we would like notification messages that can tell us when an event is nearly that…

    4 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  17. Number Attending per Occurrence

    Please add the ability to change the number attending per occurrence of an event. We often have repetitive ministry events but the number of attending/head count changes for each occurrence!

    3 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  18. Update email template for virtual events

    The event modified email template sent for an event that is virtual has the "offsite" indicator, probably because that's all there used to be. just FYI, you might want to edit the template to indicate offsite or virtual.

    Hope that helps,

    4 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  19. future occurrence edit within

    In Settings->Advanced->General->Event Creation, we have a 48 hour buffer before an event occurres to keep Owners from editing their event (which is excellent might I say). BUT, for reoccurring events, if an Owner would like to make a change to a single future occurrence while in that 48 hour buffer, they are not able to. I believe they should be able to make edits of all occurrences besides the next occurring event.

    7 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  20. Add a "Back to Groups" button within "Edit Group" window to take the user back to the "Item Groups" page.

    Add a "Back to Groups" button within "Edit Group" window to take the user back to the "Item Groups" page so the user does not have to select Settings > Advanced > Item Groups.

    1 vote
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