Event Scheduler

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  1. Calendar integration: Remember filter settings when changing views

    Currently, eSpace "forgets" what categories are selected when changing views (Daily> choose categories, change to Month and all categories are reset). would be great for this to be able to remember the choices when changing views.

    6 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. Improve Google Calendar Integration to show useful details

    The google calendar integration is currently only pulling the names and event time over from espace. I think this integration would be much more useful if in addition, it would pull over what rooms are reserved, what description has been added, and what resources and services are associated with the event.

    6 votes
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    0 comments  ·  Public Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  3. Setup room configuration layout feature

    I have event creators send me hand drawn photos of the layouts they want for events, quite regularly. I can't be the only one who thinks a simple 2D modeling, layout program within the event set up tab would be useful. Think SketchUp but 2D and make it a simple rectangular room, give ability to put text in locations for easily noting entry points or features of a room, then have a simple catalog of squares, rectangles and circles to signify tables and trash bins, etc.

    22 votes
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    1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  4. Add Approved with Shortages as an option when running event set up reports

    Add this as an option on the pull down when running event set up reports. If I approve an event that has shortages (because I know we can quickly move chairs around for example) even though it's approved on the calendar it will NOT show up as an event when printing reports. This leads to entire events not being on anyone's radar. It's the only one missing from the pull down of options and needs to be added.

    3 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Reservation Limit

    One of our users would like to limit the amount of times in a row that a user can reserve specific rooms. For example, they don't want people to be able to book the room more than 5 consecutive times. Is that a possible limitation to place on a space?

    Thank you so much!

    1 vote
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  6. Un-Cancel an event

    Due to Covid we went through our calendars and cancelled many events. We would like to change our reoccurring events that were cancelled back to an active event. I know that we can go to details and Copy the event but it would be great to just un-cancel the event.

    76 votes
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    7 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  7. Give Sub-Admins ability to fully own Resources/Services/Forms that belong to their team (or create a new permissions level for this purpose)

    Our Admins, who are extremely busy with other areas of responsibility in addition to eSpace, don't always have time/energy to help our Sub-Admins make edits every time a Resource quantity changes or a question needs to be altered on a Form. This results in eSpace containing inaccurate information and makes scheduling more difficult. We have some Sub-Admins who are capable of fully owning their teams' Resource, Service and Forms data, but the Admin team is understandably uncomfortable with the idea of making them full Admins. An intermediate level of permissions would be very helpful here - either an edited version…

    9 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  8. Create a approval process for Public Event request

    If someone selects public on their event it would be great to create a request for public calendar request. We would give a sub-admin the permissions to approve or deny the request for that event to appear on the public calendar. If they approve the request the event would of course show up on the internal and public calendar, if they denied the request it would only show up on the internal calendar. The denial have to work differently than other denials so that it would not interfere with the pending approval process of the event.

    3 votes
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    0 comments  ·  Public Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  9. iPhone/mobiles need to be able to "two finger" zoom in on any screen.

    Most of my WO are done while I'm out and about. Enter via my iPhone and it would be nice to be able to see what i'm looking at. Small screen, small type, etc. but if I could zoom-in that would help across the board.

    3 votes
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    0 comments  ·  Mobile  ·  Flag idea as inappropriate…  ·  Admin →
  10. Customizable Email Templates

    I would love the option to create/customize email templates that are sent when certain criteria is reached. At the very least, I'd like to add our church logo to emails that go to external users.

    3 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  11. Option to create groups of events that can be expanded on internal calendar

    On Sundays we have way more events scheduled than other days of the week. We schedule all of our Sunday classes individually to keep track of room assignments and prevent double booking. This makes the Sunday block very long and it is difficult to view the monthly calendar at a glance. What if I could group all the Sunday classes into a "Sunday Classes" event that could be opened/extended to view individual events within that category? That would reduce the clutter on the calendar and allow us to see more details than in condensed mode.

    3 votes
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    0 comments  ·  Internal Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  12. In the Work Order tab, add a "Create Work Order Now" button for immediate requests

    The current Work Order tab allows 1 day, 2 days, etc. out, but it doesn't load into WOMS until 12 am.

    Many events require work orders be created either more quickly, OR if you've done what I've done, you put the wrong # of days in the slot and then have to have ANOTHER day to try again.

    Please add this!

    3 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  13. In the Work Order tab, add a "Create Work Order Now" button for immediate requests

    The current Work Order tab allows 1 day, 2 days, etc. out, but it doesn't load into WOMS until 12 am.

    Many events require work orders be created either more quickly, OR if you've done what I've done, you put the wrong # of days in the slot and then have to have ANOTHER day to try again.

    Please add this!

    3 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  14. Prohibit event submittal if OVER the max room occupancy

    Max room occupancies are set however users are still able to submit an event if their number exceeds our occupancy. There is a tiny warning however this isn't stopping anyone and I don't think users pay too much attention. If a room has a max, it should not allow a user to submit a reservation until they either change the room or adjust their attendance numbers

    7 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  15. Calendar view for Next 7 Days or Next 14 days

    The weekly view is great but when planning events it would be amazing to always see the future 7 days, instead of seeing the current week. Even better would be 14 days ahead!

    3 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. Setup room configuration layout feature

    I have event creators send me hand drawn photos of the layouts they want for events, quite regularly. I can't be the only one who thinks a simple 2D modeling, layout program within the event set up tab would be useful. Think SketchUp but 2D and make it a simple rectangular room, give ability to put text in locations for easily noting entry points or features of a room, then have a simple catalog of squares, rectangles and circles to signify tables and trash bins, etc.

    6 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  17. Would like to add a note to approved spaces as well as declined spaces

    Would like to add a note to approved spaces as a reminder about something in the space, much like the declined note, but optional.

    3 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  18. Make the virtual link LOOK clickable

    Getting told the virtual event links are not clickable by users multiple times a day is the bane of my existence. Please change the color, underline it or do SOMETHING that discerns the link field as clickable. I otherwise have to do it in the public notes and that is a time-waster and negates the purpose of having that virtual link field in the first place. Thank you.

    9 votes
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    0 comments  ·  Public Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  19. iFrame code for embedding Public Event Requests

    Please allow for event requests to be embedded within our website, similar to that available for work order request forms.

    I'd also like to remove the requirement for all of the following fields:

    First Name
    Last Name
    Email
    Phone Number
    Event Name
    Description
    Event Date/Times

    3 votes
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    0 comments  ·  Public Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  20. Edit occurrence name

    I have a multi-occurrence event that takes place every Sunday morning called "Sunday Forum." I need to be able to edit individual "Sunday Forum" occurrences to include the name of the speaker or title of the lecture that day. I.e. "Sunday Forum - Bible Challenge" and the next week "Sunday Forum - Guest Speaker" or whatever. ServiceU (the antiquated program that we are trying to transition from) can do this very easily.

    40 votes
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    under review  ·  4 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
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