--- title: Reminder About Extending an Event Past the 100 Max Occurrences description: Learn how to extend events beyond the 100 occurrence limit in Espace. Use reminders, copy events, and follow best practices for managing recurring schedules. --- [Skip to content](https://support.espace.cool/espace-knowledge-base/reminder-about-extending-an-event-past-the-100-max-occurrences#main-content) English Show submenu for translations [![66f7bec9bf5a8d3c374018fc](https://support.espace.cool/hs-fs/hubfs/AI%20Email%20Template%20Import/Images/66f7bec9bf5a8d3c374018fc.png?width=953&height=300&name=66f7bec9bf5a8d3c374018fc.png)](https://www.smartchurchsolutions.com/) - [Knowledge Base](https://support.espace.cool/espace-knowledge-base) - [Product Feedback](https://u03m6.share.hsforms.com/2EgdDdILgTLGc3McfPhw1uw) Open main navigation Close main navigation - [Knowledge Base](https://support.espace.cool/espace-knowledge-base) - [Product Feedback](https://u03m6.share.hsforms.com/2EgdDdILgTLGc3McfPhw1uw) - English Show submenu for translations eSPACE Support Center: How can we help you? - There are no suggestions because the search field is empty. 1. 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[Event Creation](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#event-creation) # Reminder About Extending an Event Past the 100 Max Occurrences ## How to set a reminder to extend an event beyond it's initial end date #### **Reminder to Extend an Event** If your event is a recurring event over a period of time, you will have the option to receive an email reminder a month before your event ends (see first attachment below) so that you can extend the event by a *few* occurrences **OR** copy the event (which will automatically copy all the details) and select new dates to have the event continue fro a whole another year. - **Best Practice** is to have a *separate* event for each year/each school year. - **Alternative Option**: Choose an end date for your event rather than a number of occurrences.             ![](https://support.espace.cool/hs-fs/hubfs/image-png-Mar-03-2026-08-09-17-7378-PM.png?width=333&height=204&name=image-png-Mar-03-2026-08-09-17-7378-PM.png) - This option can be set individually for each event as needed. - The people who will receive the email reminder are the event owner and event editors. - The event owner and editors must also have "Event Ending Reminder" enabled under their Profile Icon/My Notifications/Notification Preferences. ![](https://support.espace.cool/hs-fs/hubfs/undefined-Mar-03-2026-08-05-36-8326-PM.png?width=670&height=85&name=undefined-Mar-03-2026-08-05-36-8326-PM.png) - **Event Status**: The event must be fully approved in order for the email reminders to be sent out on the appropriate day. ![](https://support.espace.cool/hs-fs/hubfs/undefined-Mar-03-2026-08-05-51-4613-PM.png?width=670&height=43&name=undefined-Mar-03-2026-08-05-51-4613-PM.png) ![](https://support.espace.cool/hs-fs/hubfs/undefined-Mar-03-2026-08-05-56-2766-PM.png?width=670&height=134&name=undefined-Mar-03-2026-08-05-56-2766-PM.png)   This is what the email reminder looks like! ![](https://support.espace.cool/hs-fs/hubfs/undefined-Mar-03-2026-08-06-00-6014-PM.png?width=643&height=394&name=undefined-Mar-03-2026-08-06-00-6014-PM.png)   #### **Reminder About an Upcoming Event** Reminders can be used if you want an email reminder to go to event owners, Admins, and/or Sub-Admins or contacts days or weeks before the event starts! You have full control of scheduling your event reminders! You can: - **Who**: Select WHO you'd like to remind - Users must also have the "Event Reminder" notification enabled under their Profile Icon/My Notifications/Notification Preferences in order to receive the email reminder.![](https://support.espace.cool/hs-fs/hubfs/undefined-Mar-03-2026-08-06-06-3392-PM.png?width=670&height=45&name=undefined-Mar-03-2026-08-06-06-3392-PM.png) - **When**: Choose the number of days before the event that you would like the reminder sent, and - **Notes**: You can add reminder notes! ![](https://support.espace.cool/hs-fs/hubfs/undefined-Mar-03-2026-08-06-11-1417-PM.png?width=670&height=43&name=undefined-Mar-03-2026-08-06-11-1417-PM.png) ![](https://support.espace.cool/hs-fs/hubfs/undefined-Mar-03-2026-08-06-16-8528-PM.png?width=670&height=385&name=undefined-Mar-03-2026-08-06-16-8528-PM.png) For internal users **only**, these reminders can also be found on the left sidebar of your dashboard by clicking Reminders. 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