---
title: Event | Add a Start & End Date and Start & End Time and Start/End Time/Dates
description: Learn how to add start and end dates and times for events in eSPACE Event Scheduler, including how event duration, setup/teardown times, and multi-day scheduling affect space reservations, conflict detection, and automated facility integrations.
---

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# Event | Add a Start & End Date and Start & End Time and Start/End Time/Dates

## How to add dates to an event and set setup and tear down times

To start adding an event you can click "Add Event" at the top right hand side of your Event Scheduler account or go to Calendar \> Item Schedulers \> Daily Spaces and double click on any empty/available space.

- Related articles:
  
    - **[Item Scheduler | Viewing Space, Resource or Service Availability & Adding Events](https://support.espace.cool/espace-knowledge-base/item-scheduler-viewing-space-resource-or-service-availability-adding-events?hsLang=en)**
    - **[Event | Adding Recurrence Rules: Making an Event Recurring](https://support.espace.cool/espace-knowledge-base/event-adding-recurrence-rules-making-an-event-recurring?hsLang=en)**

 

#### **All Day Option**

If your event doesn't have a true start and end time and you need to reserve whatever spaces, resources, and services for the entire day, you can toggle on "All day Event".![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-18-2026-05-09-01-0786-PM.png?width=307&height=96&name=undefined-Feb-18-2026-05-09-01-0786-PM.png)

#### **Start and End Dates**

- Add **"Event Start Date"** and **"Event End Date"** (see attached below).  The dates should be the **same** date, unless you are adding a continuous event from one date to another and want to block out all items for this time frame. 
    - Example: Student Lock-out, Conference, Vacation Bible School, etc.
- **Conflict detection** will "reserve" the spaces and resources from the Start Date/Time to the End Time/Date". 
    - If you *ALSO* Use Setup and End Teardown Dates then make sure they are also the same as the event start and end date, unless you mean to create a space(s) and/or resource(s) reservation that lasts over a 24 hour period.

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-18-2026-05-09-08-0266-PM.png?width=353&height=380&name=undefined-Feb-18-2026-05-09-08-0266-PM.png)

#### **Start and End Times**

- Choose the hour by selecting a number in either the AM or PM grid, then choose the minute.
- For this example below, I chose the start time as 6:05pm.
- Pick times for the End Time as well as the Setup and Tear Down times the same way!

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-18-2026-05-09-15-4067-PM.png?width=670&height=191&name=undefined-Feb-18-2026-05-09-15-4067-PM.png)  
 

- - The Event Start time will automatically default to your "**Open Time**", located within Settings \> Advanced \> General.
    - If you started the event creation process from the Space Scheduler, the date and time will already be pre-populated.
    - If you started this process from a Calendar View, the event start time will already be pre-populated.

#### **Setup Time/Date and End Teardown Time/Date**

- Enter "**Begin Setup Date/Time"** and "**End Teardown Date/Time"** (based on Admin setting selections within Settings \> Advanced \> General \> Event Creation.)
- **Conflict detection** will "reserve" the spaces and resources from the beginning of the "Event Set Up Time/Date" to the "End Teardown Time/Date".
- If **no** setup and end tear-down times/dates are selected then conflict detection will "reserve" the spaces and resources from the beginning of the "Start Time/Date" to the "End Time/Date".

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-18-2026-05-09-30-1058-PM.png?width=364&height=392&name=undefined-Feb-18-2026-05-09-30-1058-PM.png)

#### **If Admins Make Setup and End Teardown Required**

- If an Admin has made the Setup and/or Teardown Dates/Times required, the user will be required to add these. If a buffer has been added for either one, then these dates/times will automatically pre-populate (see settings below).

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-18-2026-05-09-37-2895-PM.png?width=302&height=328&name=undefined-Feb-18-2026-05-09-37-2895-PM.png)

- If you have **COOLSPACE (HVAC integration)**, your HVAC will be engaged and disengaged based on this order: First it looks for any Admin Overrides, then "**Begin Setup Date/Time"** and "**End Teardown Date/Time".** Otherwise, it will look at **"Event Start Date/Time"** and **"Event End Date/Time"**.  
    - If you also have ramp times entered for each HVAC unit in FACILITeSPACE/Building Automation, then ramp time till be added in addition to the formula above.
- If you have **SECURESPACE (door integration)**your doors will be engaged and disengaged based on this order: First, it looks for any Admin Overrides. If there are no overrides, then eSPACE will send a command for the door(s) to unlock at **"Event Start Time"** + the Global or individual **buffer** that you set in FACILITeSPACE/Building Automation.

#### **Admins Can Add a Default Setup and Teardown Time**

Under Settings \> Advanced \> General \> Event Creation there is an option for admins to enable that will automatically add in a buffer time for the set up and end teardown time. An admin can choose for the setup and end teardown time to be X min before the start and end time. Once a time is selected, then the setup and teardown time will revert to X min before and after the start and end time. However, a user can still adjust these times.

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