--- title: Document Library | Adding Documents to your Organization's eSPACE description: Learn how to add and manage documents in the eSPACE Document Library, including uploading files, organizing important facility documents, and making them available for use in events, spaces, resources, and services across your organization. --- [Skip to content](https://support.espace.cool/espace-knowledge-base/document-library-adding-documents-to-your-organizations-espace#main-content) English Show submenu for translations [![66f7bec9bf5a8d3c374018fc](https://support.espace.cool/hs-fs/hubfs/AI%20Email%20Template%20Import/Images/66f7bec9bf5a8d3c374018fc.png?width=953&height=300&name=66f7bec9bf5a8d3c374018fc.png)](https://www.smartchurchsolutions.com/) - [Knowledge Base](https://support.espace.cool/espace-knowledge-base) - [Product Feedback](https://u03m6.share.hsforms.com/2EgdDdILgTLGc3McfPhw1uw) Open main navigation Close main navigation - [Knowledge Base](https://support.espace.cool/espace-knowledge-base) - [Product Feedback](https://u03m6.share.hsforms.com/2EgdDdILgTLGc3McfPhw1uw) - English Show submenu for translations eSPACE Support Center: How can we help you? - There are no suggestions because the search field is empty. 1. [eSPACE Knowledge Base](https://support.espace.cool/espace-knowledge-base?hsLang=en) 2. [Event Scheduler](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en) 3. [Advanced Settings](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#advanced-settings) # Document Library | Adding Documents to your Organization's eSPACE ## How to store files and documents in eSPACE This section allows Admins to create a “**Document Library**” within the setup process, to store important documents such as evacuation plans, floor plans, etc. that can be added to any item *(space/resource/service)* or an event on the main Details tab. This will allow the event creators to select a document from a drop-down menu as they create an event and/or reserve an Item.  - **Size Limitations:** You should be allowed to upload any file types to the Document Library, with the exception of .exe files. The size of the document may be limited by what your browser can handle (which in the past has been a couple hundred MB), but eSPACE's limit is 10MB. - As for the **number of documents**, there is no current limit to the number of documents that can be uploaded. - The **Document Name** must be less than 45 characters.   #### **Adding to the Document Library** - **Go to Settings\> Advanced\> Document Library** - Add a **Document Name** - Click **Choose File** to browse and upload the document ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-18-2026-05-19-26-8355-PM.png?width=670&height=233&name=undefined-Feb-18-2026-05-19-26-8355-PM.png) - Click **SAVE** **![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-18-2026-05-19-39-9763-PM.png?width=670&height=289&name=undefined-Feb-18-2026-05-19-39-9763-PM.png)**   - Then, you will see your newly added document below. ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-18-2026-05-19-49-0780-PM.png?width=670&height=89&name=undefined-Feb-18-2026-05-19-49-0780-PM.png) - Document names can be edited (Green Button) and Documents can be deleted (Red Trash Button). ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-18-2026-05-19-54-6783-PM.png?width=670&height=329&name=undefined-Feb-18-2026-05-19-54-6783-PM.png)   #### **Adding to an Event** Users, sub-admins and admins can choose any document from the Document Library to add to their event on the main Details tab under the section called "Optional Settings". - They can also choose to upload any document (spreadsheet, image, word doc...) on their computer to the event. ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-18-2026-05-20-01-3563-PM.png?width=670&height=434&name=undefined-Feb-18-2026-05-20-01-3563-PM.png)   #### **Adding to Items (Spaces, Resources, Services)** Read this Knowledge Base article to learn: Adding a Document to any Item (Space, Resource, Service)****   [**![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-18-2026-05-20-44-1198-PM.png?width=670&height=185&name=undefined-Feb-18-2026-05-20-44-1198-PM.png)**](https://www.smartchurchsolutions.com/learn-more/) - 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