Often times people need to submit a work order request for an issue in a particular space. In order to make the process of submitting a work order request for a particular space as seamless as possible, admins in Work Order & Asset Management can create QR codes for each space, print them, and post them in the spaces for people to scan.
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You can print a QR code for an individual space or print QR codes for all spaces (as long as they are assigned to a location).
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This feature is available on certain subscription tiers of ES & WOMs Bundled and Work Order & Asset Management!
- In order to know if this feature is included in your eSPACE subscription tier, please contact support@smartchurchsolutions.com.
How to Create a QA Code for an Individual Space
In order to do this, an admin in a bundled account or in a work order module only account can go to Settings > Basic > Spaces, click on the three dots of the space they want to create a QR code for, and select Space QR Code.
Once selected, you will see a pop up message that include a preview of the QR code, options to download, and the option to go to the Space QR Print Wizard.
Testing Filling Out a Work Order for a Space
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1. Selecting Test Destination will navigate you to another window where you can test filling out a work order request for that space.
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Since this work order is designed to be for the space that is associated with the QR code, the space field will be locked and not able to be changed.
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- Once submitted, you will be navigated to the page where you can view all tab for that work order request and make edits if needed.
Downloading PNG or SVG
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2. By selecting either the download option for PNG or SVG, a file containing the QR code for that space will be downloaded to your computer. Once it's downloaded, you can open it and choose to print the QR code (print options, sizing etc will depend on the print settings on your computer).
Print Wizard for an Individual Space
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3. Selecting Print Wizard, will navigate you to a page in eSPACE where you can print the QR codes for space that you selected. Once on that page, you will need to select an Avery Template option.
- Please know that if the space you selected the QR code > Print Wizard option is not assigned to a location, then it will NOT appear on this page. Spaces must be assigned to a location in order to see them and print them on an Avery Template.
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- A. You can choose to either have or not have your organization's name included in the print.
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- B. Once you choose an Avery Template option, you can add additional text to be included.
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- C. When you are printing a QR code for an indovidual space, these fields should be kept at the default value.
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- D. You can then choose the Print option or Download Raw Assets ZIP option. The print option will open a new window where you can preview the "print view" and the ZIP option will download the PNG and SVG files to your computer.
Print Preview Example
ZIP file example
How to Create QA Codes for All Spaces
An admin in a bundled account or a work order module only account can go to Setting > Basic > Spaces, select the drop down arrow next to Add New Space and choose Print Space QRs.
When selecting the QR option from the Space page, the Space QR Print Wizard will show you the QR codes for all the spaces (assuming they are also assigned to a location).
In order to see more of the spaces, use the scroll bar to the far right.
1. Choose an Avery Template from the drop down menu.
2. Choose whether you want your organization's name included or not on the print out.
3. Add additional text if you want, however, keep in short in order to make sure that it fits.
4. Click the Print option or Download Raw Assets ZIP option. The print option will download the file with all the QR codes for the spaces and the ZIP option will download the PNG and SVG files to your computer.
Example of the Print option.
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Once downloaded onto your computer, the print option will depend on the print options on your computer.
Zip file example
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In the zip file there will be a folder for each space, where each folder contains the PNG and SVG version of the QR code.
