---
title: Billing & Invoicing | Viewing Billing & Invoicing Events on Your Dashboard
description: Billing
---

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1. [eSPACE Knowledge Base](https://support.espace.cool/espace-knowledge-base?hsLang=en)
2. [Event Scheduler](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en)
3. [Billing & Invoicing](https://support.espace.cool/espace-knowledge-base/event-scheduler?hsLang=en#billing-invoicing)

# Billing & Invoicing | Viewing Billing & Invoicing Events on Your Dashboard

## How to view events with invoices on your dashboard

Billing & Invoicing is a great feature available on certain subscription tiers of Event Scheduler!

- In order to know if this feature is included in your eSPACE subscription tier, please contact support@espace.cool.

For those that are on an eSPACE subscription tier which includes Billing & Invoicing, Admins will have the **Invoices** grid on your dashboard!

- Any other user or sub-admin that is given access to Billing & Invoicing under their user permissions will also see the "Invoices" grid on their dashboard.

Sections in this article:

- **Invoice Grid**
- **Setting Up Your Dashboard to See the "Invoices" Grid**
- **Giving Others Access to the Billing & Invoicing Feature**
- **Viewing Billable Event Request Form Submissions**

#### **Invoice Grid**

For organizations that are on a subscription tier that includes Billing & Invoicing, any user who is granted access to the Billing & Invoicing feature will see an "Invoices" grid on their Dashboard as well as have access to the Billing & Invoicing features in their left side menu bar.

**Dashboard**

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-10-46-06-5246-PM.png?width=670&height=31&name=undefined-Feb-26-2026-10-46-06-5246-PM.png)

**Left Side Menu**

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-10-46-02-8650-PM.png?width=259&height=242&name=undefined-Feb-26-2026-10-46-02-8650-PM.png)

 

#### **Setting Up Your Dashboard to See the "Invoices" Grid**

- After you (the admin & billing contact) upgrade your eSPACE subscription to a tier that includes Billing & Invoicing, go to **Edit Dashboard Settings,** located on the top left side of your dashboard below your name.

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-10-46-12-2017-PM.png?width=284&height=83&name=undefined-Feb-26-2026-10-46-12-2017-PM.png)

- Then select **Edit** for the **"Invoices"** grid and toggle off "**Is Hidden"** and **SAVE** so this grid is visible on your dashboard.

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-10-46-18-3305-PM.png?width=636&height=603&name=undefined-Feb-26-2026-10-46-18-3305-PM.png)

 

Back on the dashboard, to see all invoices associated, simply click on the (**+**) to expand the grid.

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-10-46-24-0319-PM.png?width=670&height=31&name=undefined-Feb-26-2026-10-46-24-0319-PM.png)

Within this grid, you can do the following:

- **Search** for any invoice by Invoice #, Amount, etc.
- **Filter** by clicking on any column header name to put in ascending or descending order

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-10-46-29-7890-PM.png?width=670&height=29&name=undefined-Feb-26-2026-10-46-29-7890-PM.png)

- **Export** invoices to Excel and further manipulate
- Click on the **Edit** button to the right of the invoice, which will take you to the Details page where you can make changes to the invoice
- Click on **Details** to view the details of the invoice, which will take you to the Details page of the invoice

 

#### **Giving Others Access to the Billing & Invoicing Feature**

Admins can go to Settings \> Basic \> Users, edit each user, expand User Permissions, toggle on "Billing & Invoicing Admin" and click Save in order to give other users access to the Billing & Invoicing feature. 

 

#### **Viewing Billable Event Request Form Submissions**

First, Under admins must also go to Settings/Basic/Space or Resources and/or Services and edit the spaces/resources/services that they want to be billable.

Then, they can go to Settings/Advanced/Event Request Form, admins can create an Event Request form and choose for it to be billable.

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-10-46-43-9076-PM.png?width=471&height=259&name=undefined-Feb-26-2026-10-46-43-9076-PM.png)

They must also toggle on "Show Public Spaces", Show Public Resources", and/or "Show Public Services" in order for the spaces/resources/services that are marked as public to appear on the Event Request Form for people to select. 

 

Once a billable Event Request Form is filled out and submitted, then those submissions will appear in the "**Open Rental Request**" grid on the Dashboard of any user that has access to Billing & Invoicing and is selected as a manger of that form. ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-10-46-49-6870-PM.png?width=649&height=26&name=undefined-Feb-26-2026-10-46-49-6870-PM.png)

There they can either submit the request to go through the regular approval flow in eSPACE for sub-admins and admins to approve, approve the event request outright, or decline it. ![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-10-46-53-9317-PM.png?width=666&height=64&name=undefined-Feb-26-2026-10-46-53-9317-PM.png)

They will also see the request under Billing & Invoicing.

![](https://support.espace.cool/hs-fs/hubfs/undefined-Feb-26-2026-10-47-03-0600-PM.png?width=329&height=310&name=undefined-Feb-26-2026-10-47-03-0600-PM.png)

 

**Different eSPACE Subscription Tiers include Different Features**

- In order to know if this feature is included in your eSPACE subscription tier, please contact support@espace.cool.

**Viewing Your Subscription Details**

- Each eSPACE admin with access to Billing can view what subscription tier your organization currently has and everything that is included in their account under Settings \> Other \> Billing \> Manage.

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