Event Scheduler

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  1. Add a "Do Not Allow Request unless X days out" option to General Settings

    This option exists when creating an Event Request form, but it would be helpful on the "internal" side too. If possible, being able to tailor this to an item would be really useful as some Spaces/Resources/Services need a lead time, but most do not.

    49 votes
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    under review  ·  7 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  2. Calendar Integration: When you add a Contact, it will push to their calendar and subsequently sync to their Outlook calendar

    Calendar Integration: When you add a Contact to an event, it will push to their calendar and subsequently sync to their Outlook calendar.

    Example: Project Manager A wants to invite PM B and PM C to a meeting. PM A creates the event in eSPACE, and adds PM B and PM C to the event. A notification is pushed to PM A, B and C. The event is created on each of their calendars within eSPACE.

    As the calendar integrates with their online platform, specifically with Outlook, the calendar event will publish to the Outlook calendar of PM A, B…

    15 votes
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    under review  ·  0 comments  ·  Internal Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  3. The Filter button is broken in the app on the Event setup view for Android

    When using the app, i'd like to be able to filter on the event list view, but the filter button doesn't respond.

    Thanks for your consideration!

    10 votes
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    under review  ·  3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. Notation for when a Work Order has been created

    There are two things we would like to have added to the Event Scheduler Module regarding notations for when a Work Order is generated...


    1. An icon of some kind (ie the "Services wrench" or the "Resources camera") that notates on the Calendar that a Work Order was generated for this event.


    2. In the History tab of an event, it would be great if there was confirmation that a Work Order was generated and what the Work Order # is.


    31 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  5. Separate Services from the initial event reqest form

    We would like to separate initial event request/room reservation from the request for services(so that services cannot be approved without a prior event/room approval.)

    4 votes
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    under review  ·  0 comments  ·  Forms  ·  Flag idea as inappropriate…  ·  Admin →
  6. Service Category management within Event Scheduler

    We would like to have the ability to manage which Work Order "Service Categories" are visible within the Event Scheduler. Currently the User has to select from ALL the Categories, even those that do not pertain to Events at all.

    27 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  7. Icon / Notation for previously Approved events

    It would be helpful to have a notation or icon that shows we are approving an event that has previously been through final approval. NOT another grid. Maybe something similar to the icon that appears when there is a new conversation?

    40 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  8. schedules

    Include a warning message on the event details page to notify you that a change to a single schedule will affect the entire event, It appears you are editing one schedule, but in fact campus changes and the public details in particular affect the entire event. A warning should pop up asking if you really want to do that.

    3 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  9. Would like the Event List in the app to indicate offsite events

    Currently there is no visual indicator in the Event list on the mobile app that an event is offsite. In order to tell it's offsite you need to click the Event Setup and look.

    Since the Location and Rooms will show for an event on the Event List in the app, in the absence of those can you show "offsite"
    Thanks!

    3 votes
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    under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. Option to turn off green pop-up confirmations

    They interrupt the workflow and cover up useful areas of the screen — the "Add Event" button, for example. And they duplicate links and information that are already available on the same screen.

    10 votes
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    under review  ·  1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  11. Allow a sub-admin to have pre-approval or final approval rights at one location, but not at all locations.

    When a user needs to approve at one location, but only schedule at another, it gets very overwhelming and confusing to have events for both locations show up in their email notifications and dashboards. It would be great to be able to select pre-approve and final approve by location, not just to the person.

    12 votes
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    under review  ·  1 comment  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  12. Ability to run a report by a range. for example, run a report for events that are execting between X and Y number of people

    Ability to run a report by a range. for example, run a report for events that are execting between X and Y number of people. This would eliminate the need to manipulate the data once it gets to excel.

    3 votes
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    under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  13. Modify Page Break by event - keep with next

    On the Event Setup report, sometimes an event is half on the bottom of one page and half at the top of the next page, and sometimes data is lost in the page break.

    you can select to page break by event, however, that puts one event on each page, which seems wasteful.

    i'm suggesting that a new break type is added which would push an event to the next page when it doesn't fit on the current page.

    Thanks,

    8 votes
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    under review  ·  1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  14. Report printing pain - data is lost in printing

    Sometimes there is data lost at the point between the bottom of one page, and the top of the next page. The only choices for page break on the Event Setup report is none or by event (which uses a lot of pages).

    please fix the lost data if not breaking pages.

    6 votes
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    under review  ·  2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. Time Cushion for Resources or Services

    Some of our Resources and Services require a time cushion between events...i.e. if the protective gym flooring is used for Event A, then there has to be a 2 hour cushion before another event can be in there to allow time to remove it. Could be useful for spaces as well...

    3 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  16. Admins also Sub Admin

    Some of our "Event Scheduler Admins" are also the person most responsible for a particular "approval area" and should be the person notified about approving that specific area. I would like an admin to also be able to be a "sub-admin" or the specific approver for a specific area just like sub-admins are.

    Many of our admins are only admins because we want them to have rights to the system because of their leadership role. But they are not someone who is working in the eSpace system every day. We need them to be able to get that specific notification…

    32 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  17. Need to edit a service on a single occurrence without changing information on all of the events in that series.

    I have an event that occurs every week on our campus. Usually all of the events are the same but there is a rare occasion that calls for a service to provide more equipment. When I fill out that services form requesting the equipment needed it changes all of the events in this reoccurring series. This causes a ton of scheduling issues and confusion on our end. What would be a great feature is to edit services and forms on a single occurrence vs changing them all. Right now I am having to delete this single occurrence and create a…

    21 votes
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    under review  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  18. Event Setup Report, highlight dates so it is easier to see

    The date of the event is hard to see on the report. Could the date of the event be in a higher position and more bold with a bigger font?

    6 votes
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    under review  ·  2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  19. space set up complete

    space set up complete button, it would be helpful if our guys could click a button after the room is set up to provide a notification to the event planner or manager that the room is ready for a event - or that we had a issue setting up a room....Thoughts?

    18 votes
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    under review  ·  1 comment  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  20. Admin Email Reduction

    I would like a notification option to NOT notify me when I have submitted and/or approved an event. I am an admin and do most of that work here at our church. I do need emails when OTHER people in our organization submit things, but I don't need the emails telling me that I just did something. I already know that I am working in eSpace and that I am doing things.

    4 votes
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    under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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