Event Scheduler

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  1. Icon / Notation for previously Approved events

    It would be helpful to have a notation or icon that shows we are approving an event that has previously been through final approval. NOT another grid. Maybe something similar to the icon that appears when there is a new conversation?

    40 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  2. Ability to Upload and Attach Documents and View Image on Hover Details on the Calendar

    There needs to be a way that we can upload a document (i.e. Certificate of Insurance, Vendor Contracts, setup image, etc.). My company is a retirement village that has many events monthly. There are events we hold that have specific setups and require certificate of insurance. There needs to be a way that we can upload these documents and be able to view them by an image that pops up if you hover over an event on the calendar. This way it is a quick reference for my custodial staff on how they need to setup a room and if…

    38 votes
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    under review  ·  0 comments  ·  Internal Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  3. Searching for events by a partial name

    When searching for the name of an event, is there anyway the search criteria will populate all events by a partial name? For instance: We have events for CAK Mom's Bible study, Homeschool at CAK, CAK graduation, etc...If I typed CAK allow it to populate all events with CAK in the name.

    38 votes
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    under review  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  4. Export File in CSV Format for Compatibility With Other Applications

    A CSV File Export option - currently it is necessary to open the excel file and use Save AS to make compatible a file compatible with other applications.

    30 votes
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    under review  ·  1 comment  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
  5. Notation for when a Work Order has been created

    There are two things we would like to have added to the Event Scheduler Module regarding notations for when a Work Order is generated...

    1. An icon of some kind (ie the "Services wrench" or the "Resources camera") that notates on the Calendar that a Work Order was generated for this event.

    2. In the History tab of an event, it would be great if there was confirmation that a Work Order was generated and what the Work Order # is.

    30 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  6. Admins also Sub Admin

    Some of our "Event Scheduler Admins" are also the person most responsible for a particular "approval area" and should be the person notified about approving that specific area. I would like an admin to also be able to be a "sub-admin" or the specific approver for a specific area just like sub-admins are.

    Many of our admins are only admins because we want them to have rights to the system because of their leadership role. But they are not someone who is working in the eSpace system every day. We need them to be able to get that specific notification…

    28 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  7. Service Category management within Event Scheduler

    We would like to have the ability to manage which Work Order "Service Categories" are visible within the Event Scheduler. Currently the User has to select from ALL the Categories, even those that do not pertain to Events at all.

    27 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  8. Allow sub-admin to approve space by category

    In our setting, we would like ministry heads to be able to approve space request based on the category of ministry(e.g., head of the social justice ministry can approve social justice event requests).

    20 votes
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    under review  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  9. Give us the ability to add a custom message on our confirmation emails

    We would like to include certain verbage about room use, guidelines acceptance, etc. on the email confirmation and email summary. (without having to copy and paste it into the notes section of the email summary). Please add a spot for us to do this.

    20 votes
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    under review  ·  1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  10. space set up complete

    space set up complete button, it would be helpful if our guys could click a button after the room is set up to provide a notification to the event planner or manager that the room is ready for a event - or that we had a issue setting up a room....Thoughts?

    18 votes
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    under review  ·  1 comment  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  11. Need to edit a service on a single occurrence without changing information on all of the events in that series.

    I have an event that occurs every week on our campus. Usually all of the events are the same but there is a rare occasion that calls for a service to provide more equipment. When I fill out that services form requesting the equipment needed it changes all of the events in this reoccurring series. This causes a ton of scheduling issues and confusion on our end. What would be a great feature is to edit services and forms on a single occurrence vs changing them all. Right now I am having to delete this single occurrence and create a…

    18 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  12. Ability for admin to override Approved w/ Conflicts for visual calendar to show Approved

    Sometime events share spaces and times and are not in conflict. Rather than showing Approved with Conflicts, we would like to have an admin override to mark as Approved (without Conflicts) so the event will show in green on the calendar rather than red. If an event is edited, it will need to go through same conflict checks and then be reevaluated to determine if a conflict exists or is acceptable.

    17 votes
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    under review  ·  0 comments  ·  Internal Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  13. It would be great if we could filter the calendar and the filter would stay in place after logging out.

    Currently we can filter a calendar and the filter will stay in place while in the system, however once I log out, the filter is automatically cleared.

    13 votes
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    under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  14. Conditional Approval

    Have the option to approve something but only under certain conditions. For example when I approve an event conditionality I can add a note "approved only if group uses the same setup and following event." That way the terms of approval are in writing.

    13 votes
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    under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. Allow a sub-admin to have pre-approval or final approval rights at one location, but not at all locations.

    When a user needs to approve at one location, but only schedule at another, it gets very overwhelming and confusing to have events for both locations show up in their email notifications and dashboards. It would be great to be able to select pre-approve and final approve by location, not just to the person.

    12 votes
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    under review  ·  1 comment  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  16. Add a "Do Not Allow Request unless X days out" option to General Settings

    This option exists when creating an Event Request form, but it would be helpful on the "internal" side too. If possible, being able to tailor this to an item would be really useful as some Spaces/Resources/Services need a lead time, but most do not.

    12 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  17. Exclusion filter option for reports and visual calendar

    The filter option currently INCLUDES selected categories in reports and on calendars. I would like the option to EXCLUDE as well. For example, we have events with multiple categories such as 'athletics' & 'middle school'. Selecting only 'middle school' category will still show these athletic events as well as academic events. If I can exclude athletic category.....then only academic will show.

    12 votes
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    under review  ·  1 comment  ·  Internal Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  18. DEFAULT CALENDAR VIEW - ITEM SCHEDULER

    I would really like to make my default calendar view set as the Item Scheduler to see the grid view by spaces

    9 votes
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    under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  19. During preapproval/final approval, ability to view all OTHER events happening at the same time

    ServiceU has a great feature I'd love to see in eSPACE. When an event is in the approval process, at the bottom of the screen there is a list of ALL other events that are happening on campus 2 hours before the event through 2 hours after the event. (It defaults to 2 hours, but you can also reset it to however many hours you want.) This is SO helpful when I am trying to make sure I am not approving too many back-to-back events for our custodians to handle setup for. One thing that would make it even better…

    9 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  20. Pre-approval permission based on Category

    It would be great to assign a user a default category where they are able to Pre-approve events in that category only. When that user books an event in a different category, it would go through the regular process, not pre-approval.

    9 votes
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    under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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