Event Scheduler

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  1. Admins also Sub Admin

    Some of our "Event Scheduler Admins" are also the person most responsible for a particular "approval area" and should be the person notified about approving that specific area. I would like an admin to also be able to be a "sub-admin" or the specific approver for a specific area just like sub-admins are.

    Many of our admins are only admins because we want them to have rights to the system because of their leadership role. But they are not someone who is working in the eSpace system every day. We need them to be able to get that specific notification…

    33 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  2. Would like to see a section added to the event details that would show all events scheduled around the event being scheduled.

    Show 2 hours on either side of the event being requested. This is important for the event submitter to see what is happening around them and for the admin approving the events. Don't want a meeting in the commons with Cheer practice in the room right beside them.

    33 votes
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    waiting on votes  ·  2 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  3. 31 votes
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    waiting on votes  ·  2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. Is it possible to add event information from the EVENT DETAILS page to the printed version of an attached form

    Entered event information from the EVENT DETAILS page would automatically post to any FORM being developed.

    Information such as: Event ID, Event Name, Dates, Times

    31 votes
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    waiting on votes  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  5. Notation for when a Work Order has been created

    There are two things we would like to have added to the Event Scheduler Module regarding notations for when a Work Order is generated...


    1. An icon of some kind (ie the "Services wrench" or the "Resources camera") that notates on the Calendar that a Work Order was generated for this event.


    2. In the History tab of an event, it would be great if there was confirmation that a Work Order was generated and what the Work Order # is.


    31 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  6. On Continuous events, have it post on each day of the event.

    On Continuous events, have the event post on each day of the calendar. This is so the setup/maintenance event shows up each day so they know to clean or setup. We pull the calendar a week at a time. It doesn't always show up if the event is 10 days long and we are pulling 7 days.

    31 votes
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    waiting on votes  ·  0 comments  ·  Public Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  7. Export File in CSV Format for Compatibility With Other Applications

    A CSV File Export option - currently it is necessary to open the excel file and use Save AS to make compatible a file compatible with other applications.

    30 votes
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    under review  ·  1 comment  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
  8. User Permissions/Approval Rights

    Can approval options be created for Admins to select or limit Users to view the event details within the calendar? For example, a general user may only require access to view the calendar event without approval rights to open the forms or documents attached to the event for administrative and/or confidentiality purposes.

    30 votes
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    waiting on votes  ·  2 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  9. 30 votes
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    waiting on votes  ·  2 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  10. Service Category management within Event Scheduler

    We would like to have the ability to manage which Work Order "Service Categories" are visible within the Event Scheduler. Currently the User has to select from ALL the Categories, even those that do not pertain to Events at all.

    27 votes
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    under review  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  11. Notify Event Owner and Editor event does not have final approval X days before event

    We would like to have event owners notified that their upcoming event has not yet been approved by a sub admin to prompt their follow up with the sub admin.
    Ideally this would be an organizational variable that we could set to notify 7,14, or 21 days ahead of the event.

    27 votes
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    waiting on votes  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  12. Visual indicator of available SPACES on Spaces screen when creating a new event.

    Using the date and time information already entered at the creation of a new event, it would handy to have the available spaces on the SPACES screen "highlighted" in a bold green - as in good to go.

    This would reduce the number of steps in creating the event before there is an actual conflict. Secondly, if you have a multiple spaces that are served by the same HVAC unit, it would allow you select a space that already has the HVAC on rather than a space that would turn on another HVAC unit. (I have the HVAC unit #…

    26 votes
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    waiting on votes  ·  2 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  13. Ability for admin to override Approved w/ Conflicts for visual calendar to show Approved

    Sometime events share spaces and times and are not in conflict. Rather than showing Approved with Conflicts, we would like to have an admin override to mark as Approved (without Conflicts) so the event will show in green on the calendar rather than red. If an event is edited, it will need to go through same conflict checks and then be reevaluated to determine if a conflict exists or is acceptable.

    26 votes
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    under review  ·  0 comments  ·  Internal Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  14. Multiple Approval Areas for Items

    Need ability to assign multiple Approval Areas to a Space / Resource / Service. Our Housekeeping Team needs to approve all setup configurations for spaces AND education departments need to approve spaces in their respective areas. So at least two approvals for the same space in that example.

    25 votes
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    waiting on votes  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  15. 24 votes
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    waiting on votes  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  16. Schedule Names on Reports

    Schedule names appear on the internal calendar which is awesome, but the schedule names don't appear on "Space Usage", "Event List", and "Event Setup" reports. There also isn't an option to show the schedule name field in "Report Builder>space usage". (It is available in "Report Builder>Event List").

    The names of the schedules are very significant and need to be visible on reports.

    24 votes
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    waiting on votes  ·  1 comment  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
  17. Email from church instead of eSPACE for public event requests

    When public event request forms are submitted, the email should come from the church rather than eSPACE (as it may confuse the user). Thanks!

    24 votes
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    waiting on votes  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  18. Prevent people from scheduling last minute

    Make a cut off time so people can book an event with setup the day of the event.

    24 votes
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    waiting on votes  ·  2 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  19. Need to edit a service on a single occurrence without changing information on all of the events in that series.

    I have an event that occurs every week on our campus. Usually all of the events are the same but there is a rare occasion that calls for a service to provide more equipment. When I fill out that services form requesting the equipment needed it changes all of the events in this reoccurring series. This causes a ton of scheduling issues and confusion on our end. What would be a great feature is to edit services and forms on a single occurrence vs changing them all. Right now I am having to delete this single occurrence and create a…

    24 votes
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    under review  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  20. Allow sub-admin to approve space by category

    In our setting, we would like ministry heads to be able to approve space request based on the category of ministry(e.g., head of the social justice ministry can approve social justice event requests).

    23 votes
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    under review  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
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