Event Scheduler

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  1. Allow a sub-admin to have pre-approval or final approval rights at one location, but not at all locations.

    When a user needs to approve at one location, but only schedule at another, it gets very overwhelming and confusing to have events for both locations show up in their email notifications and dashboards. It would be great to be able to select pre-approve and final approve by location, not just to the person.

    12 votes
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    under review  ·  1 comment  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  2. space set up complete

    space set up complete button, it would be helpful if our guys could click a button after the room is set up to provide a notification to the event planner or manager that the room is ready for a event - or that we had a issue setting up a room....Thoughts?

    18 votes
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    under review  ·  1 comment  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  3. 1 vote
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    under review  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  4. default setup time by space

    There is a system wide setting Begin Setup buffer that makes you leave a certain amount of time between one event and the next.
    I propose that this setting can be overridden by a required setup time setting set on the individual spaces.
    The setting in the General settings would be used unless, the space had a specific different amount of time listed.
    THEN it would go with the time for the space that has the longest setup time selected.
    This is needed because for many of our rooms we need very little turn around time as very little setup…

    3 votes
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    under review  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  5. restrict resource quantity by space

    I would like the ability in resources to list a inventoried resource once but restrict quantities by space.
    For example, if we have 5 wireless microphones but two of them can ONLY be used in the Sanctuary and the other 3 are portable. So, if I request the sanctuary I could request up to 5 mics, but in other rooms I could only request 3.

    3 votes
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    under review  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  6. Is it possible to add a column to the item grid for resources to show the Quantity on Hand for inventoried resources?

    Right now when you are working in basic settings on resources, you cannot see how many of each item you have on hand unless you click the edit button for that specific item. It would be nice to have that number visible on the item grid so I can quickly see which items I need to update.

    6 votes
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    under review  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  7. Space scheduler filter not working with hierarchy

    I have my rooms set up as a hierarchical based on building. When I try to use the Filter Scheduler and select rooms in multiple buildings, only rooms from a single building show up.

    3 votes
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    under review  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  8. Remember expanded groups when changing day

    Space Scheduler should remember which groups in the tree are expanded when moving between days. Currently they are either all expanded or all closed after changing the day.

    2 votes
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    under review  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  9. Allow users to create conflicting events for only specified spaces

    It would be nice if you could tell the system to allow conflicts only for specific spaces.

    It should still show there are conflicts when scheduling an event but you could have the system set to not allow any conflicts except for certain spaces.

    3 votes
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    under review  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  10. Keep the "Find a space" option in Condensed Navigation Mode

    The "find a space" option completely disappears from the options on the left when we select condensed navigation mode. It would be helpful if it was available as a drop down or as a button elsewhere.

    2 votes
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    under review  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  11. Users Settings List Needs Column for Active/Inactive

    On the page found at "Settings">"Basic">"Users" (https://app.espace.cool/Setup/Members) there needs to be a column in the list to show whether or not the user is active/inactive. When we inactivate users (instead of deleting them) we need to have a way to see that they are not an active user in that list. It's important to be able to know the list of which users have access and which do not.

    6 votes
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    waiting on votes  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  12. Make contents of the "Space Description" field visible in "Find a Space" and "Add an Event" Workflow.

    We would like to enter fixed features of a Space (wall-mounted white board, built-in audio-visual equipment, piano etc.) into the "Space Description" field and have this information attach to the space and be available to users who are choosing which space to reserve.

    9 votes
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    waiting on votes  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  13. In the scheduler view have some kind of indication that the sub-space are being used so you do not have to expand all to see spaces used

    In the scheduler view have some kind of indication that the sub-space are being used so you do not have to expand all to see spaces being used.

    1 vote
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    waiting on votes  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  14. Click on a room in a floor composite drawing to pick your room.

    When picking a room for your event, have the option to open a drawing with the rooms shown by each floor level to chose your rooms. Clicking on the room number (multiple rooms if ctrl is used as you pick) would confirm you are aware of the location of your room in larger facilities.

    8 votes
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    waiting on votes  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  15. select space to see availability-

    filters to show space availability when selecting a space in stead of plugging in all the data items

    4 votes
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    waiting on votes  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  16. Need conflicting pop-up, instead of the little (!) mark on conflicting rooms

    When there is a room conflict, the little (!) mark does little to no good. There is needs to be a pop-up warning, saying that this room is already booked. The (!) is hard to see and most will not understand it's meaning.

    3 votes
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    waiting on votes  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  17. Tabs would reflect the name of the event on the page(s) currently open.

    Our team uses tablets as they work on cleaning & setting up rooms for future events. Sometimes they will have 4-6 pages open with the various tabs only showing "eSPACE" instead of the event / page name Is it possible for the name of the pages open would show on the tabs even when the pages are not being viewed (minimized)?

    3 votes
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    waiting on votes  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  18. Need ability to put an approval note at the final approval stage

    Need ability to put an approval note at the final approval stage

    7 votes
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    waiting on votes  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  19. For scheduling manager, when printing Agendas in calendars, I would like to see it filter by day rather than a whole week

    I like to print a daily schedule, but would like to print the Agenda style but only one day, rather than the whole week

    3 votes
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    waiting on votes  ·  0 comments  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
  20. Event Space Alert After Selecting Services

    Is it possible to be notified if a space isn't selected for an event after
    creating the event and going directly to "services"? We had the unfortunate circumstance of a space being double-booked because when booking we forgot to select the space and went right to services. All of the services were book, but the space remained opened and was booked by another event.

    7 votes
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    1 comment  ·  Space Scheduler  ·  Flag idea as inappropriate…  ·  Admin →
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