Event Scheduler

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  1. Billing/invoicing for public requests (space rentals)

    Allow invoices and payment processing available within eSPACE (as it relates to external requestors/vendors). Thanks!

    75 votes
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    in development  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  2. Report option for Awaiting Final Approval

    How do I print the events for “awaiting final approval” only? I don’t see that option in the report builder, and when I click on the Export icon on the dashboard, it only will give the date of the first occurrence and not the whole event. Thank you!

    23 votes
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    in development  ·  2 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  3. Create a "Planned" event status - the event is on the calendar without submission for approval.

    All the campus departments gather weekly, for several weeks, to plan all their future events for the year, to minimize conflicts and create awareness to every one what is planned.

    It would be nice to have a "Planned" status that will allow the event to be on the calendar without it being submitted for approval. The calendar filter tools and/or reports can be used to view the "Planned" events. Once ready for submission for approval, the event owner can change the status to new event and submit it.

    7 votes
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    waiting on votes  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  4. 14 votes
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    waiting on votes  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  5. Email from church instead of eSPACE for public event requests

    When public event request forms are submitted, the email should come from the church rather than eSPACE (as it may confuse the user). Thanks!

    24 votes
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    waiting on votes  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  6. Ability to email event contacts in case of an emergency closure

    After having gone through Harvey, we see the great need for being able to reach out to those who have meetings scheduled. It would be great if we could send out emails to those just for one day or have the option to set a start and end date. We have many events on campus on any given day, having to contact them individually was a challenge. Especially if you have a short time frame to get this task done, having the capability to send an email through the system would be a great help.

    22 votes
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    waiting on votes  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  7. Keep schedules and details from previous events in order to copy them to future events

    With our previous calendar system we were able to copy past events when the same details were needed for a future event. This feature is extremely valuable. Right now all the details from past events and the various schedules associated with them are deleted. Also when copying events most of the details are not actually copied over to the new event. Would love to be able to completely copy past events and all schedules and forms.

    64 votes
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    planned  ·  4 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  8. 16 votes
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    waiting on votes  ·  2 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  9. Would like to see a section added to the event details that would show all events scheduled around the event being scheduled.

    Show 2 hours on either side of the event being requested. This is important for the event submitter to see what is happening around them and for the admin approving the events. Don't want a meeting in the commons with Cheer practice in the room right beside them.

    27 votes
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    waiting on votes  ·  2 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  10. Recurrences w/Exceptions

    We have many groups that meet on specific weeks of the month. For example, our women's ministry groups meet the 2nd and 4th Tuesdays of the month. Or, we have another group that meets every Wednesday night, except the 1st Wednesday of every month. We need to be able to make those exceptions on recurring groups instead of having to use the custom feature and hand check every date each semester.

    8 votes
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    waiting on votes  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  11. Make "All" locations and services inherit future additions

    The "Select All" checkbox in setup (for locations and services) does not apply to future input. It simply checks all boxes. It would be nice for that checkbox to ensure that any future locations and services were applied to users with that box checked. As it stands now, when I add a service, I have to edit each individual user to check the new service. We don't have lots of users or new services, but I could see this being a pain if you had many users.

    4 votes
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    waiting on votes  ·  2 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  12. 3 votes
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    waiting on votes  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  13. Double Click Calendar Date to Begin Scheduling an Event

    Allow user to double click a date in the internal calendar to initiate the Add Event routine. Also set the Event Date to the date on which the internal calendar was clicked. It would be nice to simply begin adding an event while looking at the calendar.

    10 votes
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    waiting on votes  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  14. More Information in Spaces When entering an event

    When you are entering an event and our on the spaces tab. I would like to suggest that the data be presented in columns. Room | Capacity | Space Description - I would also like the space description field to be visible. Sometimes it would help our uses in picking the correct space!!

    13 votes
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    waiting on votes  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  15. Ability for a subadmin to request an override of an event with a note

    Some events have conflicts that are not technically a conflict. If they could request an override (with ability to be approved with conflict) to another subadmin this would be good. We know that the final approver has this ability, but if subadmins and/or users could request the override with a note attachment of explanation, this could be beneficial.

    13 votes
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    waiting on votes  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  16. Allow meeting rooms to have multiple capacities based setup.

    There are many ways to setup a room, and that directly effects the capacity. Currently, it only lists one capacity which is insufficient for our needs. While it's impossible to get every possibility out there, it would be great to have the standard options: Reception, Theater, Hollow Square, U Shaped, Classroom, Banquets.

    8 votes
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    waiting on votes  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  17. DELETE EVENT: Add Deleted Events Button to Dashboard

    It would be helpful to have a "deleted items" button added next to the Declined button on the Dashboard for Admins so that they can easily access and restore any accidentally deleted events.

    41 votes
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    waiting on votes  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  18. User Permissions/Approval Rights

    Can approval options be created for Admins to select or limit Users to view the event details within the calendar? For example, a general user may only require access to view the calendar event without approval rights to open the forms or documents attached to the event for administrative and/or confidentiality purposes.

    30 votes
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    waiting on votes  ·  2 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  19. Approval Areas

    Would like the flexibility/ability to approve an individual schedule (which was added under a main schedule, using the "View/Add Schedule" feature), without having to check each individual box underneath. For example, above each of the individual schedules, where you see the green tabs that say "Edit Date/Time", "Edit Spaces", and the red tab that says "Delete Occurrence", could a "Approve" tab be added so that I don't have to check each individual box next to each room? The reason this would be helpful, is that often-times, our admins want to add an event for the purpose of holding a space,…

    9 votes
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    waiting on votes  ·  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  20. MULTIPLE APPOROVAL: approve multiple events at once

    We would like the ability for sub-admins and admins to click checkboxes and approve all events checked. That way, when a dozen come in at once, they can quickly glance, check each box, and hit one approval button for all. Right now, as we're scheduling next school year, literally hundreds of events are coming in at once. It would be nice to approve multiple events with boxes and a single check.

    8 votes
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    waiting on votes  ·  1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
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